3rd Party Works Rail Access Administrator

UGL; Blue Mountains City; On-site; AUD 65,000 - 90,000; Full time

Job summary

UGL Regional Linx in NSW seeks an Access Coordinator to help deliver safe, efficient outcomes across the CRN by coordinating third-party access and permits on rail assets.

You will work with engineers, consultants, contractors, and government representatives, ensuring procedures are followed and records are maintained, with a focus on safety and compliance.

Qualifications

• Strong coordination, administration, stakeholder engagement, or project support experience.
• Experience in administration, coordination, contract administration, project support, or a related environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Visio, and MS Project, and experience using records management systems.
• Ability to interpret and apply policies, procedures, and compliance requirements.

Responsibilities

• Receive, assess, and process third-party access requests in accordance with established procedures.
• Prepare and issue permits, maintain documentation, and ensure accurate record keeping.
• Coordinate access requirements with Infrastructure and Maintenance teams to support project delivery.
• Build positive working relationships with internal and external stakeholders, including engineers, consultants, contractors, and government representatives.
• Provide guidance and support to applicants through the approval process, helping them understand requirements and achieve compliant outcomes.
• Review applications and identify potential risks, working with stakeholders to develop suitable solutions.
• Support the safe delivery of works by ensuring activities align with quality, environmental, and safety requirements.
• Assist in protecting the integrity and operational performance of the rail network through thorough assessment and coordination processes.
• Communicate clearly and professionally with stakeholders regarding application status, approvals, and information gaps.
• Maintain accurate records and documentation to support sound decision-making and governance requirements.
• Contribute to continuous improvement initiatives and the ongoing enhancement of access and approval processes.

Skills

Coordination

Administration

Stakeholder engagement

Project support

Communication

Tools

Excel

Visio

MS Project

Records management systems

Job description

3rd Party Works Rail Access Administrator

As an Access Coordinator, you'll play an important role in helping deliver safe and efficient outcomes across the Country Regional Network (CRN). Working as part of a supportive team, you'll coordinate access arrangements and permits that enable third parties to undertake works on rail assets, ensuring that activities are planned, reviewed, and delivered safely and in line with network requirements.

This is a great opportunity for someone who enjoys working with people, coordinating multiple stakeholders, and contributing to projects that support regional communities across NSW.

Key Responsibilities

• Work collaboratively within a supportive team to receive, assess, and process third-party access requests in accordance with established procedures.
• Prepare and issue permits, maintain documentation, and ensure accurate record keeping.
• Partner with Infrastructure and Maintenance teams to coordinate access requirements and support project delivery.
• Build positive working relationships with internal and external stakeholders, including engineers, consultants, contractors, and government representatives.
• Provide guidance and support to applicants throughout the approval process, helping them understand requirements and achieve compliant outcomes.
• Review applications and identify potential risks, working proactively with stakeholders to develop suitable solutions.
• Support the safe delivery of works by ensuring activities align with quality, environmental, and safety requirements.
• Assist in protecting the integrity and operational performance of the rail network through thorough assessment and coordination processes.
• Communicate clearly and professionally with stakeholders regarding application status, approvals, and areas requiring further information.
• Maintain accurate records and documentation to support sound decision-making and governance requirements.
• Contribute to continuous improvement initiatives and the ongoing enhancement of access and approval processes.

About You

• We're interested in hearing from candidates who bring strong coordination, administration, stakeholder engagement, or project support experience. You may come from rail, infrastructure, utilities, local government, construction, transport, or a similar industry.
• Experience in administration, coordination, contract administration, project support, or a related environment.
• Strong organisational skills and the ability to manage multiple priorities effectively.
• A collaborative approach and confidence building relationships with a wide range of stakeholders.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to delivering high-quality outcomes.
• The ability to interpret and apply policies, procedures, and compliance requirements.
• Proficiency in Microsoft Office Suite, including Excel, Visio, and MS Project, and experience using records management systems.
• Experience working within a small team environment and contributing positively to team outcomes.

Why Join UGL Regional Linx?

• Be part of an organisation that helps connect regional communities across New South Wales.
• Join a supportive and collaborative team where your contribution is valued.
• Work with a diverse range of stakeholders across the rail and infrastructure sectors.
• Develop your skills in coordination, stakeholder management, compliance, and project support.
• Contribute to the safe operation of one of Australia's most significant regional rail networks.
• Enjoy the opportunity to build a long-term career within a growing and nationally recognised organisation.

Our Commitment to Diversity

At UGL Transport, we know that diverse teams create better outcomes. We welcome and celebrate different backgrounds, experiences, perspectives, and ways of thinking, and we're committed to creating an environment where everyone feels respected, included, and empowered to succeed.

We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, people living with disability, culturally and linguistically diverse candidates, LGBTQIA+ individuals, and mature-aged professionals.

Research shows that women often apply only when they meet every requirement. If you're excited about this opportunity but don't tick every box, we still encourage you to apply. We'd love to hear how your skills and experience could contribute to our team.

Please note that relevant pre-employment checks will be conducted, including a national criminal history check and pre-employment medical assessment.