Quarry Administration and Sales Coordinator

The Bayrange Group; Coffs Harbour; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Overtime with penalty rates

Autonomy and responsibility

Supportive team and management

Long-term career opportunity

Job summary

The Bayrange Group is seeking a Quarry Administration and Sales Coordinator to act as the central communication link between customers, drivers, quarries and the sales team. You will coordinate deliveries, weighbridge transactions and scheduling, maintain customer records, and help create opportunities for the sales team.

This role offers ownership, responsibility, and variety, with autonomy to solve problems within a collaborative team environment.

Qualifications

• Ability to manage multiple priorities simultaneously.
• Excellent phone and customer service skills.
• High attention to detail in documentation and records.
• Confident speaking with customers and new contacts.
• Calm under pressure while handling competing tasks.
• Owner mindset with follow-through on tasks.

Responsibilities

• Coordinate deliveries between customers, drivers, quarries and sales.
• Manage weighbridge transactions and assist with transport scheduling.
• Maintain accurate customer records and bookings.
• Support business development by booking appointments and creating opportunities for the sales team.
• Provide ownership and problem-solving to keep operations smooth.

Skills

Organisational skills

Phone & customer service

Multitasking

Attention to detail

Communication with customers

Calm under pressure

Ownership & follow-through

Proactive problem solving

Job description

Quarry Administration and Sales Coordinator

If you're the person everyone relies on to keep things organised, solve problems, and make sure nothing falls through the cracks, we need to talk.

We're looking for professionals who can manage competing priorities, communicate clearly, and keep customers informed without being chased. People who notice the small things, follow through on commitments, and take pride in getting things right the first time.

You’ll probably recognise yourself as someone who leaves detailed notes, returns phone calls, keeps promises, and doesn’t need to be reminded twice.

When the phone is ringing, drivers are waiting, priorities are changing, and there’s a dozen things competing for your attention, you stay calm and focus on what matters most. You genuinely enjoy helping others and helping the team achieve more than expected.

Most importantly, you do things the right way, even when nobody is watching.

About the Opportunity

This is not just an administration role.

You’ll be the central communication link between our customers, drivers, quarries and sales team. You’ll coordinate deliveries, manage weighbridge transactions, assist with transport scheduling, maintain customer records, and support business development activities by booking appointments and helping create opportunities for our sales team.

This is a role for someone who enjoys ownership, responsibility and variety. You’ll have the autonomy to solve problems, make decisions, and deliver outcomes while being supported by an experienced team.

No two days are the same.

One moment you’ll be helping a customer organise deliveries. The next you’ll be coordinating trucks, solving scheduling challenges, updating records, or booking appointments with prospective customers.

Transferable Experience We Value

• Property Management
• Scheduling or Service Coordination
• Transport or Fleet Administration
• Customer Service or Call Centre Operations
• Office or Operations Administration
• Recruitment or Sales Support
• Construction or Civil Administration

Experience in transport, quarrying or construction is advantageous, but not essential.

We're Looking For Someone With

• Strong organisational skills
• Excellent phone and customer service skills
• Ability to manage multiple priorities simultaneously
• High attention to detail
• Confidence speaking with customers and new contacts
• Calm under pressure
• Positive attitude and willingness to learn
• Someone who takes ownership and follows through

Why Join Bayrange?

• Stable, long-term career opportunity
• Diverse and interesting role
• Regular overtime opportunities with penalty rates
• Empowering role with genuine autonomy and responsibility
• Opportunity to develop logistics and business development skills
• Supportive team and management
• Strong systems, accountability and continuous improvement
• Opportunity for long-term career growth

The Person We're Looking For

• Organised without being rigid.
• Proactive without needing constant direction.
• Comfortable talking with all types of people.
• Takes pride in doing a good job and helping the wider team succeed.