Purchasing Officer

seek.com.au; City of Melbourne; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

On-site parking

Structured induction & handover

Career development opportunities

Job summary

CWM in Melbourne seeks a motivated purchasing/support professional to manage purchase orders in Pronto, coordinate with suppliers, and ensure orders meet QA and Australian standards. You will work with the Shipping & Accounts Payable Coordinator to maintain accurate data, monitor costs, and support reporting for the Supply Chain team.

This role emphasizes attention to detail, proactive problem solving, and effective communication with overseas suppliers; training on Pronto will be provided.

Qualifications

• Minimum 12 months' experience in purchasing, supply chain, logistics or admin support.
• Certificate, diploma or degree in Business, Supply Chain or related discipline is advantageous.
• Excellent attention to detail and accuracy, especially in data entry.
• Strong written and verbal communication; ability to interact with overseas suppliers.
• Solid MS Excel skills (formulas, sorting, filtering; pivots a plus) and MS Word.

Responsibilities

• Raise and enter purchase orders into Pronto; manage domestic and triangle shipments.
• Obtain supplier confirmations and reconcile against POs.
• Maintain open order book as a single source of truth for status, quantities and dates.
• Serve as day-to-day contact for suppliers; resolve queries and escalate as needed.
• Co-lead the SD&C meeting and maintain the SD&C tracker.
• Coordinate QA for orders; book inspections and record results.

Skills

Attention to detail

Communication

Excel

ERP systems (Pronto)

Numerical skills

Education

Certificate/Diploma in Business, Supply Chain, Commerce

Degree in Business, Supply Chain, Commerce (advantage)

Tools

Pronto ERP

Job description

Reporting to the Supply Chain Manager, you'll be the day-to-day point of contact for suppliers from the moment an order is raised until goods are ready to ship — placing purchase orders in Pronto, holding suppliers accountable to agreed quantities, prices and ship dates, and keeping the open order book accurate and current. Working closely with the Shipping & Accounts Payable Coordinator, you'll co-lead the Shipping Dates & Commitment (SD&C) meeting. You'll also coordinate quality assurance and product compliance for every order — booking pre-shipment inspections, checking products against CWM's standards and mandatory Australian requirements, and maintaining SKU, cost and compliance data in Pronto.

Key responsibilities

• Raise and key purchase orders into Pronto accurately and within agreed timeframes, for both domestic import and export (triangle trade) shipments
• Obtain supplier order confirmations and reconcile them against the purchase order, keeping quantities, prices and ETDs current
• Maintain the open order book as a reliable, single source of truth on order status, quantities and dates
• Act as the day-to-day point of contact for suppliers, resolving routine queries and escalating issues promptly
• Co-lead the Shipping Dates & Commitment (SD&C) meeting and own the SD&C tracker
• Coordinate the QA process for orders placed - booking pre-shipment inspections, recording results, and escalating failed or conditional inspections
• Check products against CWM's required standards, including mandatory Australian Standards, labelling and country-of-origin requirements, and maintain the compliance documentation register
• Maintain SKU and product master data and supplier cost prices in Pronto, protecting the integrity of downstream costing and reporting
• Produce regular purchasing and inventory reports for the Supply Chain and Management teams

About you

• Minimum 12 months' experience in a purchasing, supply chain, logistics or administrative support role; or a recent graduate with a relevant qualification and strong administrative aptitude
• Certificate, diploma or degree in Business, Supply Chain, Commerce or a related discipline an advantage
• Excellent attention to detail and accuracy, particularly in data entry
• Strong written and verbal communication skills, including confidence communicating with overseas suppliers
• Sound Microsoft Excel skills (formulas, sorting and filtering; pivot tables an advantage) and Microsoft Word
• Confident learning new systems. Experience with an ERP system - ideally Pronto - is an advantage; training will be provided
• A proactive, solutions-focused approach to troubleshooting, with the judgement and willingness to escalation promptly
• Comfortable working with numbers, dates and structured data

What We Offer

Structured Induction & Handover, Supportive Team Culture, Career Development Opportunities, On-Site Parking.