Purchasing Coordinator

Essense of Australia Inc; City Of Stirling; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Global bridal leader

Flexible working hours

Learning & development opportunities

Employee Assistance Program (EAP)

Free on-site parking

End-of-trip facilities

Fresh fruit

Wedding and bridesmaid dress discounts

Employee referral bonus program

Job summary

Essense of Australia Inc. is seeking a Purchasing Coordinator to support timely gown deliveries worldwide. You will coordinate purchase orders, factory shipments, and inventory movements with international suppliers and internal teams.

This full-time, on-site role is based at our Osborne Park office. Responsibilities include monitoring schedules, resolving discrepancies, and ensuring ERP data accuracy. Flexible hours, career development, and employee benefits are offered to support your

Qualifications

• Organisational skills with the ability to manage competing priorities and deadlines.
• Attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication with internal teams and suppliers.
• Strong data analysis capabilities using Excel and ERP data.

Responsibilities

• Place and manage purchase orders with overseas factory partners.
• Monitor order and delivery schedules and communicate delays or risks to stakeholders.
• Respond to order enquiries and resolve discrepancies, late orders, and returns.
• Coordinate factory shipments and ensure import/export documentation is accurate.
• Process goods receipts and maintain inventory movements in the ERP system.
• Support warehouse stocktakes and inventory updates.
• Collaborate with suppliers and internal teams to ensure on-time delivery and process improvements.

Skills

Organisational skills

Attention to detail

Written and verbal communication

Data analysis

Tools

Microsoft Excel

AP21 ERP

Microsoft Dynamics

Salesforce

Job description

Overview

For over 25 years, Essense of Australia has led the way in bridal fashion as a dynamic, international bridal wholesaler and retailer with key offices in Lenexa, Kansas (U.S.), Perth, Australia, and Zug, Switzerland. Our reach extends across the globe, operating in the United Kingdom, Europe, Canada, New Zealand, and beyond. With nearly 1,000 stores carrying our exquisite designs, we are one of the most trusted and innovative brands in bridal fashion today. At Essense, every gown we create is crafted with passion, and every partnership we forge is built on trust. We are more than just a global bridal brand -we are an experience, woven into wedding celebrations around the world.

Building on decades of success in wholesale, Essense of Australia expanded its expertise in 2019 with the launch of True Society, a global bridal collective. Today, True Society is one of the fastest-growing names in bridal retail, with a worldwide network of stores offering brides the ultimate wedding dress shopping experience. With locations across the U.S., Australia, and Europe, we help brides celebrate their personal style and discover the dress of their dreams.

The Opportunity

We are seeking an experienced Purchasing Coordinator to join our team and support the timely delivery of our gowns to customers around the world.

In this role, you will coordinate purchase orders, factory shipments and inventory movements, working closely with our international suppliers and internal teams. You will play an important role in monitoring orders, identifying potential delays and ensuring accurate information is maintained across our systems.

This is a full-time, permanent position based at our Osborne Park office.

Responsibilities

What You’ll Do

• Place and manage purchase orders with our overseas factory partners.
• Monitor order and delivery schedules, proactively communicating delays or risks to key stakeholders.
• Respond to order enquiries and assist with resolving discrepancies, late orders and product returns.
• Coordinate factory shipments and ensure import and export documentation is accurate and compliant.
• Process goods receipts and resolve any discrepancies and maintain accurate inventory movements and records within our ERP system.
• Support warehouse stocktakes and inventory updates.
• Collaborate with suppliers and internal teams to ensure orders are delivered accurately and on time.
• Identify opportunities to improve purchasing and supply chain processes.

Qualifications

What You’ll Bring

• Previous experience in purchasing, supply chain, logistics or a similar coordination role.
• Organisational skills with the ability to manage competing priorities and deadlines.
• Attention to detail and a proactive approach to problem-solving.
• Written and verbal communication skills, with the ability to build effective relationships with internal teams and international suppliers.
• Microsoft Excel skills, including experience creating and working with pivot tables and analysing data.
• Experience using ERP or CRM systems such as AP21, Microsoft Dynamics, or Salesforce.

What We Offer

• The opportunity to be part of a global leader in bridal fashion, working with teams and suppliers around the world.
• Flexible working hours to support work-life balance.
• Learning and development opportunities to support your professional growth.
• Access to our Employee Assistance Program (EAP).
• Free on-site parking, end-of-trip facilities and fresh fruit.
• Generous wedding and bridesmaid dress discounts, increasing with length of service up to 100%.
• Employee referral bonus program.