Purchasing and Administration

seek.com.au; Melbourne; On-site; AUD 32,000 - 39,000; Part time

Benefits offered by this job

Permanent part-time role

Flexible, school-friendly workingHours

Supportive and collaborative team

Varied responsibilities within an ;

Job summary

Campbellfield, Melbourne VIC — Part-time Purchasing & Administration Coordinator (20 hours/week). School hours welcome. Applicants should be highly organised, proficient in Excel, and detail-oriented.

Role involves purchasing, supplier coordination, PO processing, inventory monitoring and data analysis using Excel. Permanent part-time with school-friendly hours; office-based in Campbellfield.

Qualifications

• Previous experience in purchasing, inventory or a similar administration role is required.
• Strong Excel skills with PivotTables — essential.
• Excellent organisational and time-management skills.
• Good numerical and analytical ability.
• Experience processing purchase orders and working with suppliers.
• Proficiency with business software and inventory systems.
• Ability to work independently while communicating effectively with the team.
• Proactive approach to improving processes.

Responsibilities

• Assist with purchasing, sourcing and supplier coordination.
• Prepare, process and track purchase orders.
• Monitor inventory levels and assist with stock replenishment.
• Maintain accurate product, supplier and pricing information.
• Analyse purchasing and sales data using Excel.
• Prepare reports using formulas, lookups and PivotTables.
• Liaise with suppliers regarding pricing, availability and deliveries.
• Coordinate closely with our warehouse, sales and administration teams.
• Assist with general business administration and operational tasks.

Skills

Excel

PivotTables

Attention to detail

Organisational skills

Numerical ability

Supplier coordination

Purchase orders

Communication

Time management

Tools

Xero

Neto

Inventory systems

Job description

Campbellfield, Melbourne VIC | 20 hours per week | School hours welcome

Are you highly organised, great with Excel and have exceptional attention to detail? We'd love to hear from you!

We are an established wholesale distribution business seeking an experienced and capable Purchasing & Administration Coordinator to join our team.

This is a permanent part-time position working approximately 4 hours per day, Monday to Friday, with flexibility to accommodate school hours.

We are looking for someone who enjoys working with numbers, spreadsheets, suppliers and systems, and who takes pride in getting the details right.

Purchasing & Administration Coordinator – Part Time

Campbellfield, Melbourne VIC | 20 hours per week | School hours welcome

Are you highly organised, great with Excel and have exceptional attention to detail? We'd love to hear from you!

We are an established wholesale distribution business seeking an experienced and capable Purchasing & Administration Coordinator to join our team.

This is a permanent part-time position working approximately 4 hours per day, Monday to Friday, with flexibility to accommodate school hours.

We are looking for someone who enjoys working with numbers, spreadsheets, suppliers and systems, and who takes pride in getting the details right.

Key Responsibilities

• Assist with purchasing, sourcing and supplier coordination.

• Prepare, process and track purchase orders.

• Monitor inventory levels and assist with stock replenishment.

• Maintain accurate product, supplier and pricing information.

• Analyse purchasing and sales data using Excel.

• Prepare reports using formulas, lookups and PivotTables.

• Liaise with suppliers regarding pricing, availability and deliveries.

• Coordinate closely with our warehouse, sales and administration teams.

• Assist with general business administration and operational tasks.

About You

Previous experience in purchasing, inventory or a similar administration role is required.

To be successful, you will have:

• Strong Excel skills, including the ability to create and use PivotTables — essential.

• Exceptional attention to detail and accuracy.

• Excellent organisational and time-management skills.

• Good numerical and analytical ability.

• Experience processing purchase orders and working with suppliers.

• Confidence using business software and inventory systems.

• The ability to work independently while communicating effectively with the team.

• A proactive approach to solving problems and improving processes.

Experience with Xero, Neto or international sourcing would be highly regarded.

What We Offer

• Permanent part-time role — approximately 20 hours per week.

• Flexible, school-friendly working hours.

• Supportive and collaborative team.

• Varied responsibilities within an established wholesale business.

• A stable, office-based position in Campbellfield.

Please note: This position is based in our Campbellfield office, as regular communication and coordination with the team is an essential part of the role.