Public Practice Admin Coordinator – Flexible Hours & Study Support

Conquest Personnel; Melbourne; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional development allowance

Paid study leave for courses

Modern office facilities

Job summary

Conquest Personnel is seeking an Administration Officer for a public practice accounting firm in Melbourne. You will support everyday operations, enabling accountants to focus on clients while maintaining compliant records.

Ideal candidates will have admin experience in professional services, strong organisation, and precise communication. The role offers flexible arrangements and opportunities for professional development.

Qualifications

• Previous experience in an administrative role, preferably in accounting or professional services.
• Strong organisational skills with ability to manage multiple tasks and meet deadlines.
• Clear and professional written and verbal communication skills.
• High attention to detail and accuracy, with discretion handling confidential information.

Responsibilities

• Serve as front-line contact for clients via phone, email, and in-person inquiries.
• Prepare and lodge ASIC and ATO forms, maintain corporate registers, assist with compliance docs.
• Coordinate scheduling, meeting room bookings, and team calendars.
• Update client records in practice management software (Xero Practice Manager, MYOB AE).
• Assist with invoicing, accounts payable/receivable, and basic bookkeeping tasks.
• Prepare, scan, file, and archive documents per firm procedures.
• Liaise with external service providers and manage office supplies.

Skills

Administrative experience

Microsoft Office

Communication

Discretion/Confidentiality

Tools

Xero Practice Manager

MYOB AE

Job description

Conquest Personnel is seeking an Administration Officer for a public practice accounting firm in Melbourne. You will support everyday operations, enabling accountants to focus on clients while maintaining compliant records.

Ideal candidates will have admin experience in professional services, strong organisation, and precise communication. The role offers flexible arrangements and opportunities for professional development.