Accounting Administration Specialist — Flexible, Growth & Training

Conquest Personnel; Frankston; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working arrangements

Paid study leave

Professional development allowance

Modern office facilities

Job summary

Conquest Personnel in Victoria seeks an Administration Officer for a public practice accounting firm. You will provide essential administrative support to keep the office running, enabling accountants to focus on client work while you manage day-to-day tasks.

The role involves client liaison, ASIC/ATO filings, calendar management, client records in Xero Practice Manager or MYOB AE, invoicing, and basic bookkeeping, with opportunities for training and flexible working arrangements.

Qualifications

• Previous experience in an administrative role, preferably within accounting or professional services.
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Proficiency in Microsoft Office and the ability to learn new software quickly.

Responsibilities

• Act as the first point of contact for clients, managing phone calls, emails, and in-person enquiries in a professional manner.
• Prepare and lodge ASIC and ATO forms, maintain corporate registers, and assist with compliance documentation.
• Coordinate appointment scheduling, meeting room bookings, and maintain team calendars.
• Update and manage client records in practice management software such as Xero Practice Manager or MYOB AE.
• Assist with invoicing, accounts payable/receivable, and basic bookkeeping tasks.
• Prepare, scan, file, and archive documents in line with firm procedures.
• Manage office supplies, equipment servicing, and liaise with external service providers.

Skills

Organisational skills

Attention to detail

Clear and professional communication

Discretion with confidential info

Tools

Microsoft Office Suite

Xero Practice Manager

MYOB AE

Job description

Conquest Personnel in Victoria seeks an Administration Officer for a public practice accounting firm. You will provide essential administrative support to keep the office running, enabling accountants to focus on client work while you manage day-to-day tasks.

The role involves client liaison, ASIC/ATO filings, calendar management, client records in Xero Practice Manager or MYOB AE, invoicing, and basic bookkeeping, with opportunities for training and flexible working arrangements.