PSC Administration Officer

The Gordon; Geelong; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

The Gordon in Geelong, Victoria, is seeking a People, Safety and Culture Administration Officer to provide first-line People and Culture support. You will triage inquiries, manage employment documents, maintain records, and coordinate compliance across campuses, with flexible work options and potential 0.8 FTE.

Join a collaborative team delivering high-quality, confidential administration and ongoing improvement.

Qualifications

• Experience providing administration support within a People and Culture, HR or similar operational environment.
• Strong attention to detail and ability to manage confidential information with integrity.
• Excellent organisational and prioritisation skills, with the agility to move between multiple tasks, systems and stakeholders throughout the day.
• Strong stakeholder engagement skills and the ability to establish positive working relationships quickly.
• Proactive approach with a focus on continuous improvement and delivering high-quality outcomes.

Responsibilities

• Act as a key contact for People and Culture enquiries, providing support, guidance and appropriate escalation where appropriate.
• Prepare and manage employment documentation, including contracts, variations and flexible work arrangements.
• Maintain accurate employee records and position data within people systems.
• Coordinate and support employee compliance activities, including employment checks and legislative requirements.
• Build positive working relationships across the organisation while delivering responsive and customer-focused service.
• Contribute ideas and initiatives which enhance efficiency and support continuous improvement.

Skills

Administration support

Stakeholder engagement

Organisational skills

Confidentiality

Tools

HR systems

Job description

• Be at the centre of people processes and organisational support
• Thrive in a role with a steady flow of activity and changing priorities
• Full-time fixed-term opportunity through to 31 December 2027
• Be at the centre of people processes and organisational support
• Thrive in a role with a steady flow of activity and changing priorities
• Full-time fixed-term opportunity through to 31 December 2027

About the Role

Are you the person people turn to when they need answers, guidance or help getting things sorted? Do you enjoy building positive relationships, navigating competing priorities and being the person who keeps things moving?

As our People, Safety and Culture Administration Officer, you'll be a trusted first point of contact for employees and people leaders across The Gordon. You'll help colleagues navigate people processes, provide responsive support and ensure enquiries are managed efficiently, using your judgement to triage and elevate matters when needed. Working closely with stakeholders across the organisation, you will build trusted relationships and quickly become a go-to source of support within the People and Culture team.

You will be joining a collaborative and supportive People and Culture team where trust, professionalism and confidentiality are part of everyday practice. As a close-knit team within a broader multidisciplinary function, everyone contributes proactively, shares knowledge and steps in to support one another. As an educational institution, continuous learning is part of who we are, creating opportunities to build your capability, broaden your knowledge and continue developing your career.

With a steady flow of activity and competing priorities, you will have the opportunity to make a genuine impact through the delivery of high-quality people support services. You will bring strong judgement, attention to detail and the agility to move seamlessly between priorities, systems and stakeholders throughout the day.

Some key responsibilities for this role include, but are not limited to:

• Act as a key contact for People and Culture enquiries, providing support, guidance and appropriate escalation where appropriate.
• Prepare and manage employment documentation, including contracts, variations and flexible work arrangements.
• Maintain accurate employee records and position data within people systems.
• Coordinate and support employee compliance activities, including employment checks and legislative requirements.
• Build positive working relationships across the organisation while delivering responsive and customer-focused service.
• Contribute ideas and initiatives which enhance efficiency and support continuous improvement.

Flexible work arrangements are available, and we would consider a part‑time arrangement of up to 0.8 FTE for the right person.

Availability to work across both our Geelong City and our East Geelong campuses will be required.

Check out the Position Description to find out more!

About You:

You are organised, approachable and genuinely enjoy helping people. You build rapport quickly, communicate with confidence and are comfortable balancing competing priorities while maintaining accuracy and professionalism. People trust you to provide helpful advice, find solutions and connect them with the right support. You are naturally solution-focused, enjoy finding better ways of working and know how to exercise sound judgement when handling sensitive information.

Additionally, you will have:

• Experience providing administration support within a People and Culture, HR or similar operational environment.
• Strong attention to detail and the ability to manage confidential information with integrity, discretion and professionalism.
• Excellent organisational and prioritisation skills, with the agility to move between multiple tasks, systems and stakeholders throughout the day.
• Strong stakeholder engagement skills and the ability to establish positive working relationships quickly.
• A proactive approach with a focus on continuous improvement and delivering high-quality outcomes.

Salary Range:

We are committed to a diverse, inclusive, and safe workplace where everyone can thrive. We value equal opportunity, accessibility, and authenticity, and we welcome applicants from all backgrounds and experiences. We encourage candidates with diverse backgrounds, experiences, perspectives, and beliefs to apply for this role.

If you need reasonable adjustments or support during the recruitment process, please get in touch with our Careers and Talent team via *******@gordontafe.edu.au or [phone].

The Gordon

As one of Victoria's largest regional TAFEs, The Gordon is a dynamic and inclusive organisation that values collaboration, diversity, and the power of education. By joining us, you’ll become part of a thriving community committed to empowering students and shaping the future of education.

We are the Gordon | We bring our best | We create the future | We are student minded

As a values-driven organisation, The Gordon encourages employee celebration with a dynamic Values Recognition initiative. This program empowers team members to highlight each other's outstanding contributions, offering timely and impactful feedback that resonates throughout the year.

All positions require a current Victorian Employee Working with Children Check and along with background checks.

You must hold permanent residency status in Australia or have a valid Work Visa to apply for this position.

The Gordon is dedicated to the safety and welfare of all children and young people and prides itself on being a Child Safe organisation and aligns with theVictorian Government's Child Safe Standards.

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