Property Legal Secretary — Flexible Hours, PEXA & Billing

Thomson Geer; Western Australia; On-site; AUD 60,000 - 75,000; Full time

Job summary

Thomsons is seeking a proactive and detail-oriented Legal Secretary to join our Perth Property Team, working closely with three Partners and a conveyancing group. This role offers fast-paced, collaborative support where organisational skills and legal support expertise are highly valued.

You will manage client and team communications, draft and format documents, handle billing, and maintain electronic files. Experience with PEXA, OSR and Landgate is essential.

Qualifications

• Experience with property platforms including PEXA, Office of State Revenue and Landgate.
• Strong verbal and written communication skills.
• Ability to juggle tasks for multiple fee earners.
• Proficient in Word and PowerPoint; working knowledge of Excel; typing 60+ wpm.

Responsibilities

• Liaising with clients and team members to keep communication clear and resolve queries efficiently.
• Drafting, reviewing, and formatting legal documents with accuracy and attention to detail.
• Managing billing tasks, including invoicing, tracking billable hours, processing payments.
• Opening, maintaining, and closing electronic files, ensuring organisation and up-to-date records.
• Providing admin support, including diary and email management, scheduling meetings, and arranging travel.
• Preparing conveyancing documents, attending property settlements and handling platforms like PEXA, OSR and Landgate.
• Handling confidential information with care and professionalism.

Skills

Property platforms

MS Office

Typing 60+ wpm

Billing systems

Organisational skills

Team player

Independent worker

Communication skills

Client-focused

Proactive

Tools

PEXA

Office of State Revenue

Landgate

FileSite

Aderant Expert

Job description

Thomsons is seeking a proactive and detail-oriented Legal Secretary to join our Perth Property Team, working closely with three Partners and a conveyancing group. This role offers fast-paced, collaborative support where organisational skills and legal support expertise are highly valued.

You will manage client and team communications, draft and format documents, handle billing, and maintain electronic files. Experience with PEXA, OSR and Landgate is essential.