Property Assistant & EA (Part-Time) – Portfolio Support

seek.com.au; Sydney; On-site; AUD 34,000 - 55,000; Part time

Job summary

Seek seeks a capable Part-Time Property Assistant to support the Property Director in a small city-based company managing a private property portfolio in Sydney. This office-based role involves administration, data management, bookkeeping and portfolio coordination, with occasional site visits.

You will provide executive assistant support as required, maintain records, manage invoices and reporting, and coordinate with suppliers and service providers to keep operations running smoothly.

Qualifications

• Strong Excel skills including formulas, data organisation and analysis.
• Proficiency across Microsoft Office (Excel, Outlook, Word, PowerPoint).
• Experience using Adobe applications for PDF documents and editing.
• Good general office administration and organisational skills.
• Bookkeeping or accounts administration experience with understanding of invoices and expenses.

Responsibilities

• Provide direct administrative and operational support to the Property Director and offer EA support when needed.
• Maintain and update Excel spreadsheets, Dropbox, property records, databases and reporting systems.
• Prepare, organise and analyse data to assist portfolio reporting and decision-making.
• Assist with bookkeeping, invoice processing, expense tracking, reconciliations and financial record keeping.
• Manage emails, correspondence, document preparation and general office administration.
• Prepare, format and maintain documents, reports and presentations using Microsoft Office and Adobe applications.
• Liaise with suppliers, contractors and service providers to obtain information and coordinate requirements.
• Monitor outstanding tasks, invoices, quotes and work orders to ensure timely completion.
• Maintain accurate electronic filing systems and ensure property documentation is organised.

Skills

Excel

Microsoft Office

Adobe applications

Bookkeeping

Data management

Office administration

Tools

Dropbox

PDF management

Job description

Seek seeks a capable Part-Time Property Assistant to support the Property Director in a small city-based company managing a private property portfolio in Sydney. This office-based role involves administration, data management, bookkeeping and portfolio coordination, with occasional site visits.

You will provide executive assistant support as required, maintain records, manage invoices and reporting, and coordinate with suppliers and service providers to keep operations running smoothly.