Projects Administrator

Seme Solutions; Mackay Regional; On-site; AUD 50,000 - 70,000; Full time

Job summary

SEME Solutions in Mackay, Australia, is seeking a well-organised Project Administrator to join our team. You will support the project team with general administration, logistics, scheduling, invoicing, and document control on site.

Key duties include preparing reports, chairing and minuting meetings, liaising with clients and stakeholders, and assisting with tendering and on-boarding of personnel to and from site. Attention to detail and a proactive, team-focused approach are essential.

Qualifications

• Experience providing general administration support to project teams.
• Strong attention to detail and accuracy in documentation.

Responsibilities

• Assist Project Team with general administration requirements.
• Logistics and scheduling.
• Quoting small works.
• Assisting with tendering.
• Reporting based on the needs of clients.
• Chairing, minuting, and writing agendas for meetings.
• Liaising with clients and other stakeholders.
• On boarding/mobilization of employees to and from site
• Accounts payable/receivable and general accounts related duties
• Experience with Invoicing & Progress Claims

Skills

Deadline management

Administrative experience

Written and verbal communication

Team player

Attention to detail

Self-motivated

Tools

Microsoft Excel

Microsoft Office

Job description

SEME Solutions have been one of Australia’s leading provider of security solutions for over 50 years, specializing in the integration of CCTV, Access Control, Intruder Detection, Perimeter Fencing & Gates, Nurse Call and Duress Systems.

The Role

We are seeking a well-organized and self-motivated Project Administrator to join our Mackay Office. The successful applicant must be prepared to become involved in a variety of tasks such as.

Key Responsibilities

• Assist Project Team with general administration requirements.
• Logistics and scheduling.
• Quoting small works
• Assisting with tendering.
• Reporting based on the needs of clients.
• Chairing, minuting, and writing agendas for meetings.
• Liaising with clients and other stakeholders.
• Assisting with monthly OHS reporting requirements.
• General Administration duties, including answering phones and data entry.
• On boarding/mobilization of employees to and from site
• Accounts payable/receivable and general accounts related duties
• Experience with Invoicing & Progress Claims

Skills and Experience

To be successful in this role you will need to have a drive to succeed and a willingness to learn and grow with the business. You will ideally have previous administrative experience, with high-level attention to detail and accuracy.

• Understanding and respect of deadlines
• Experience in the mining industry in an administration capacity is preferable but not a must.
• Excellent written and verbal communication skills
• Proactive, self-motivated, and enthusiastic team player
• Well-developed time management and organizational skills
• Intermediate Computer skills, Experience with Microsoft Office, particularly Excel
• Knowledge of the following systems is desirable but not a must.
• Demonstrated ability to work Effectively within a Team with minimal supervision.
• Experience in Project administration desirable but not a must