Project Support Officer

Soldier On; Perth; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Flexible working arrangements

Hybrid work model

Defence project exposure

Career development opportunities

Employee assistance program

Supportive team and environment

Comprehensive benefits package

Job summary

Veolia invites applications for a Project Support Officer to join our Industrials & Energy WA team at Henderson. You will deliver workforce mobilisation, compliance, document control and project administration support across Defence projects and broader asset maintenance.

Strong Defence experience and HSEQ exposure are highly valued. The role offers opportunities across mobilisation, inductions, training management and client portals, supported by a flexible working arrangement and a

Qualifications

• Defence site or Defence industry experience in project support, administration or document control.
• Engineering qualifications are desirable and encouraged for applicants.

Responsibilities

• Provide workforce mobilisation, compliance and project administration support to Supervisors and Operations.
• Coordinate inductions and site access with labour-hire providers, clients and stakeholders; verify worker details and competencies; submit packs and approvals.
• Track induction expiries and coordinate renewals and client approvals.
• Complete new-starter paperwork and checklists and coordinate approved site inductions with the HSE team.
• Maintain personnel compliance and competency records in HSEQ and training management systems.
• Review HSEQ actions monthly, follow up close-outs and support month-end reporting.
• Provide administrative support for recording approved Hazcards and events in the HSEQ management system.
• Prepare mobilisation packs and coordinate rosters, medicals, training, travel and accommodation in consultation with Managers, clients and personnel.

Skills

Defence site experience

Documentation management

Coordination & communication

MS Office / Google Sheets

Attention to detail

Education

Engineering qualifications desirable

Tools

HSEQ management systems

SharePoint

Client portals

Job description

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you’ll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

We are seeking a Project Support Officer to join our Industrials & Energy WA team at our Asset Maintenance and Preservation facility in Henderson.

Reporting to the Operations Manager, you will provide essential workforce mobilisation, compliance, document control and project administration support to Supervisors and Operations. The role will primarily support Defence projects, with broader involvement across the Asset Maintenance and Preservation business.

The successful candidate will ideally have previous experience working on Defence sites, strong document control capability and exposure to HSEQ management systems, training platforms and client portals.

What's on offer

• The opportunity to work with a global leader in environmental solutions
• A collaborative work environment supporting operational teams and stakeholders
• A diverse role with exposure to Defence and maintenance project administration
• The opportunity to work across workforce mobilisation, compliance, document control and HSEQ systems
• A supportive team committed to sustainable development and ecological transformation
• A comprehensive benefits package, including flexible working arrangements

What you'll be responsible for

• Provide workforce mobilisation, compliance and project administration support to Supervisors and Operations, primarily across Defence and then the broader business.
• Coordinate inductions and site access with labour-hire providers, clients and stakeholders; verify worker details, tickets and competencies; submit packs and follow up approvals.
• Track induction expiries and coordinate renewals and client approvals.
• Complete new-starter paperwork and checklists and coordinate approved site inductions with the HSE team.
• Maintain personnel compliance and competency records in HSEQ and training management systems, identify expiring records and coordinate updates.
• Review HSEQ actions monthly, follow up close-outs and support month-end reporting.
• Provide administrative support for recording approved Hazcards and events in the relevant HSEQ management system.
• Prepare, compile, submit and track task close-out documentation through client portals.
• Prepare mobilisation packs and coordinate rosters, medicals, training, travel and accommodation in consultation with Managers, clients and personnel.

What you'll need to be successful

• Defence site or Defence industry experience, preferably in project support, administration or document control.
• Engineering qualifications are desirable; graduate Engineers are encouraged to apply.
• Experience managing project documentation, registers, submissions, approvals and close-out records.
• Exposure to HSEQ, training management systems, client portals, SharePoint and cloud-based document management systems.
• Experience coordinating workforce mobilisation, inductions, site access, licences, competencies and training.
• Previous maintenance, preservation or fabrication project experience is desirable.
• Highly organised, detail-focused and able to manage competing priorities.
• Strong communication, coordination and follow-up skills.
• Proficient in Microsoft Office and Google Sheets.
• Ability to obtain required Defence and client access, including a current National Police Clearance.

Veolia's AlwaysSafe culture means that we care about the safety of people on our sites. We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day
• Flexible and hybrid working arrangements
• Superannuation contributions on unpaid parental leave
• Fitness Passport and discounted health insurance
• Employee Assistance Program (Thrive) for you and your family
• Car allowances, novated leasing, and vehicle discounts
• Bonus and referral programs, plus employee share plan
• Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution - while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.