Project Support Officer

Port of Melbourne; Melbourne; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Port of Melbourne is seeking a proactive Project Support Officer to provide administrative, reporting, document control and project coordination support to the PCEP Infrastructure Delivery Team in Melbourne.

Reporting to a Senior Project Manager, you will work across multiple infrastructure projects with project managers, consultants, contractors and internal stakeholders to ensure accurate governance, financial administration and timely reporting.

Formación

• Experience in project administration, coordination or document control within construction or infrastructure projects.
• Strong organisational and time management skills, with the ability to manage competing priorities and deliver high-quality work.
• Excellent communication and stakeholder engagement across multidisciplinary teams.
• Proactive, detail-oriented with a focus on continuous improvement.

Responsabilidades

• Provide administration and coordination support across major infrastructure projects, ensuring project records and documentation are maintained within systems.
• Support project managers with reporting, contract administration, payment processing and governance activities.
• Coordinate meetings, prepare agendas and minutes, monitor deliverables and milestones.
• Identify opportunities to improve project administration processes and controls.

Conocimientos

Project administration

Stakeholder engagement

Document control

MS Office proficiency

Descripción del empleo

About The Company

Join Port of Melbourne, Australia's largest container and automotive port, and play a key role in shaping the future of Victoria's most important trade gateway.

As the manager of one of Australia's most significant infrastructure assets, Port of Melbourne is delivering the Port Capacity Enhancement Program (PCEP), a multibillion-dollar investment that will support Victoria's growing economy for decades to come. This landmark program will deliver major port infrastructure that enhances capacity, strengthens trade and secures the port's long-term future.

This is an exciting opportunity to join a high-performing project team and contribute to one of Victoria's largest infrastructure programs.

About The Role

Reporting to a Senior Project Manager, the Project Support Officer provides administrative, reporting, document control and project coordination support to the PCEP Infrastructure Delivery Team.

Working across multiple projects, you will play a critical role in ensuring project information, reporting, contracts, financial administration and governance processes are managed accurately and efficiently. You will work closely with project managers, consultants, contractors and internal stakeholders to support the successful delivery of major infrastructure projects.

This role is ideal for a highly organised professional who thrives in a fast-paced project environment and enjoys bringing structure, coordination and attention to detail to complex programs of work.

What You'll Do

• Provide administration and coordination support across major infrastructure projects, ensuring project records, reports, drawings and documentation are accurately maintained within project management and document control systems.
• Support project managers with reporting, contract administration, payment processing, accruals, governance activities, project tracking and the preparation of board papers, presentations and executive reports.
• Coordinate meetings, prepare agendas and minutes, monitor project deliverables and help ensure key reporting and project milestones are achieved.
• Identify opportunities to improve project administration processes, systems and controls, contributing to the efficient operation of the broader project delivery team.

About You

• Experience in project administration, project coordination, document control or a similar support role within construction, infrastructure, engineering or project-based environments.
• Strong organisational and time management skills, with the ability to manage competing priorities and deliver high-quality work within tight deadlines.
• Excellent communication and stakeholder engagement skills, with the ability to work effectively across multidisciplinary teams and external service providers.
• A proactive and detail-oriented approach, with a passion for continuous improvement and delivering high-quality outcomes.

What you'll bring

• Experience supporting projects through reporting, document management, contract administration, financial administration and governance processes.
• Strong proficiency in Microsoft Office, particularly Word and Excel, with the ability to prepare professional reports, presentations and project documentation.
• Experience working with document control systems, quality systems or project management frameworks will be highly regarded.
• A collaborative working style, strong attention to detail and commitment to supporting successful project delivery.

Application Close

16th October 2026