Construction Projects Research & Admin Coordinator

Starena Group Pty Ltd; Gosford; On-site; AUD 70,000 - 90,000; Full time

Job summary

Starena Group Pty Ltd on the Central Coast, NSW, seeks a proactive Project Research & Administration Support to join our in-office team. The role blends everyday admin with targeted market intelligence to identify Australasian and international project opportunities.

You’ll manage MD inbox, prepare executive briefs, coordinate communications, and support tender submissions while maintaining filing systems. A keen eye for detail and strong research skills are essential.

Qualifications

• Excellent verbal and written communication.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• High level of computer literacy, with confidence navigating new systems and online portals.
• Proficient in Microsoft Word, PowerPoint and Excel for document formatting, presentations and data management.
• Experience with Teams for scheduling meetings and collaboration.

Responsibilities

• Provide inbox management support for the Managing Director using Microsoft Outlook.
• Prepare daily executive review files by reviewing, prioritising and organising incoming emails and supporting documents.
• Draft email responses from verbal dictation, ensuring grammatical accuracy and consistency with standards.
• Maintain digital filing systems and ensure documents are accessible and well organised.
• Assist with marketing and technical documentation to support tenders and business development.
• Coordinate general office operations and liaise with external service providers.
• Schedule and coordinate Microsoft Teams meetings with clients, suppliers and overseas partners.
• Conduct ongoing research to identify new project opportunities and track milestones.

Skills

Office administration

Market research

Microsoft Office

Communication skills

Time management

Tools

Microsoft Word

PowerPoint

Microsoft Excel

Adobe Acrobat

Microsoft Teams

Job description

Starena Group Pty Ltd on the Central Coast, NSW, seeks a proactive Project Research & Administration Support to join our in-office team. The role blends everyday admin with targeted market intelligence to identify Australasian and international project opportunities.

You’ll manage MD inbox, prepare executive briefs, coordinate communications, and support tender submissions while maintaining filing systems. A keen eye for detail and strong research skills are essential.