Project Program Officer

Shire of East Gippsland; Shire of East Gippsland; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid office/WFH options

Flexible start/finish times

Extra leave options

Parental leave programs

Recreation centre discounts

Learning and development support

Job summary

East Gippsland Shire Council seeks a Project Program Officer to consolidate scheduling, financial and project data for clear portfolio oversight. You will manage schedules, budgets and reporting packs, collaborating with Project Leads, Finance and commercial staff to ensure timely, accurate information.

Hybrid work model with initial full-time office onboarding in Kalimna West. The role requires expertise in MS Project, Excel and Power BI, and a relevant project management qualification or

Qualifications

• Experience in project scheduling, portfolio reporting or a project/program office environment.
• Strong scheduling skills, including baselines and progress using MS Project or similar.
• Advanced Excel and demonstrated ability to build Power BI dashboards.
• Understanding of how schedules, budgets and commitments fit together.
• Qualification in project management, business or related field, or equivalent experience.

Responsibilities

• Build and maintain master portfolio schedule and project schedules.
• Bring together schedule, budget and financial information for forecasting and reporting.
• Develop and maintain monthly portfolio packs and dashboards using Excel and Power BI.
• Coordinate reporting across project, commercial and finance teams for monthly/quarterly reporting.

Skills

Project scheduling

Portfolio reporting

MS Project

Excel

Power BI

Budget forecasting

Education

Project management qualification or related field

Tools

MS Project

Power BI

Excel

Job description

We are East Gippsland Shire East Gippsland is a natural playground with over 21,000 square km of land including ski fields, high country, nine national parks, two significant marine parks, Australia’s largest navigable inland lake system and stunning coastlines included!

Business Unit

The Enterprise Project Management Office supports the effective planning, governance and delivery of Council’s project portfolio. The team provides consistent project management frameworks, portfolio reporting and oversight to support informed decision‑making and the successful delivery of Council projects.

The Opportunity

As the Project Program Officer, you will play an important role in bringing together scheduling, financial and project information to provide a clear picture of Council’s project portfolio. You will maintain project and portfolio schedules, bring together budget, schedule and commitment information, and develop reporting packs and dashboards that support effective project oversight. Working across the Enterprise Project Management Office, you will collaborate with Project Leads, Finance and commercial staff to ensure reporting is accurate, consistent and up to date. This is a full‑time, ongoing position based from Council’s Bruce Road Depot in Kalimna West and operates under Council’s hybrid working model. An initial period of full‑time office‑based work will be required to support onboarding and training, with hybrid working arrangements available once the successful candidate has developed sufficient knowledge and capability in the role. While hybrid work flexibility is available, this role cannot be completed living outside of the region - an ongoing expectation of working from the office at least three days per week applies.

Key responsibilities

• Build and maintain Council’s master portfolio schedule and individual project schedules.
• Bring together schedule, budget and financial commitment information to support accurate forecasting and reporting.
• Develop and maintain monthly portfolio reporting packs and dashboards using Excel and Power BI.
• Identify and analyse differences between project schedules, budgets and financial commitments.
• Coordinate reporting information across project, commercial and finance teams to support monthly and quarterly reporting.

What we’re looking for

• Experience in project scheduling, portfolio reporting or a project/program office environment.
• Strong scheduling skills, including experience managing baselines and project progress using MS Project or similar software.
• Advanced Excel skills and demonstrated experience building and maintaining Power BI dashboards.
• An understanding of how project schedules, budgets and financial commitments work together.
• A qualification in project management, business or a related field, or equivalent experience, along with a current Australian driver’s licence.

Why you’ll love EGSC

• Work‑Life Balance:
  • 60/40 Hybrid office/WFH options
  • Option to purchase additional leave
  • Flexible start and finish times
  • Extra time off over Christmas
  • Discounted memberships to our Recreation Centres
• Competitive Salaries:
  • Annual leave loading paid as a lump sum in December!
  • Banded salaries with built in yearly increases!
• A Supportive environment:
  • 17 weeks paid parental leave pro rata
  • Additional special leave available for chronic health conditions and other special needs
  • Learning and Development team to keep your skills up to date and give you the opportunity to develop your career!
  • Employee Assistance Program offering counselling support when you need it
  • Staff consultative committee - management consult staff on big decisions

Required pre‑employment checks

• Police Check

East Gippsland Shire Council is committed to being a diverse and inclusive organisation that supports flexible and accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQA+, gender diverse people, religiously, culturally and linguistically diverse people and people of any age. East Gippsland Shire Council is committed to upholding the Child Safe Standards and has a zero tolerance for child abuse and harm. To uphold these standards a valid working with children check is required to be held for applicable positions.

Questions? Contact Raghav Thapar, Project Management Office Coordinator or Kym Ross, Enterprise Project Management Lead on [phone]

Applications close at 11:45pm on 15 November 2026