Project Officer

Department of Jobs, Skills, Industry and Regions VIC; Geelong; On-site; AUD 65,000 - 90,000; Full time

Job summary

The Department of Jobs, Skills, Industry and Regions VIC in Geelong is seeking a Project Officer to provide support and coordination across diverse projects. The role involves assisting a project manager, handling documentation, budgets, and logistics to ensure timely delivery.

You will collaborate with multiple teams, track progress, prepare status reports, and help mitigate risks, contributing to the successful execution of department projects in regional Victoria.

Qualifications

• Flexibility and adaptability: accepts changed priorities and works quickly with teams outside the organisation.
• Working collaboratively: builds a cooperative team environment and shares information.
• Future focus: links objectives to broader team and organisational goals.
• Stakeholder engagement: engages clients and stakeholders and monitors satisfaction.
• Project delivery: defines tasks, coordinates execution, and tracks progress.

Responsibilities

• Assist a project manager with scheduling meetings, taking minutes, preparing reports and managing project documentation.
• Handle administrative tasks including record-keeping, budgets, and logistics coordination.
• Facilitate communication between team members, stakeholders and other parties.
• Contribute to planning and implementation of activities aligned with goals and timelines.
• Track progress, prepare status reports and identify potential issues or risks.
• Resolves operational service delivery problems consistent with program objectives; apply plans and policies.
• Apply negotiation and motivational skills to manage staff and stakeholders.
• Prepare project scopes and briefs within broad parameters.
• Manage projects, usually under limited direction.
• Provide specialist administrative and corporate support expertise.

Skills

Flexibility

Collaborative work

Future focus

Stakeholder engagement

Project delivery

Job description

Department of Jobs, Skills, Industry and Regions VIC – Geelong VIC

• Fixed-term position until 30 June 2027
• Usual hours of work: Full-time (flexibility may be available)
• Usual work location: Geelong - Federal Mills, 33 Mackey Street, North Geelong VIC 3215 (flexibility may be available) - Please note: Applicants must reside or be willing to reside in Regional Victoria (Barwon Region)

The Role

The Project Officer provides support and coordination for various projects within the department. They are involved in a range of administrative and practical tasks to ensure the smooth and efficient execution of projects.

This role may involve:

• assisting a project manager with various tasks, such as scheduling meetings, taking minutes, preparing reports, and managing project documentation.
• handling a range of administrative tasks related to the project, including record-keeping, managing budgets, and coordinating logistics.
• facilitating communication between different team members, stakeholders, and other relevant parties.
• contributing to the planning and implementation of project activities, ensuring they align with the overall project goals and timelines.
• tracking project progress, preparing status reports, and identifying any potential issues or risks.
• Resolves operational service delivery problems consistent with program objectives Interprets and applies business plans and policies to own area of responsibility
• Applies negotiation persuasion and motivation skills to manage staff and stakeholders
• Prepares project scopes and briefs within broad parameters
• Manages projects, usually under limited direction
• Provides specialist administrative and corporate support expertise

The Team

The position of Project Officer forms part of the Community Sport and Recreation Branch, which sits within Sport and Experience Economy Group.

Sport and Experience Economy (SEE) Group delivers programs and initiatives to support positive experiences and a sense of belonging through sport, tourism, events and outdoor recreation - sectors that make Victoria a recognised leader from the grassroots level to the international stage and deliver significant economic, social and health benefits for the state.

Community Sport and Recreation branch, which maximises the economic and social benefits provided to all Victorians by:

• Ensuring greater access and opportunities for participation in sport and recreation by all Victorian
• Maintaining Victoria's reputation as Australia's leading state for sporting and major events
• Ensuring Victoria continues to be the home of the sport and recreation industries and administration
• Investing in major sports facilities to support high-performance pathways

About You

To be successful in this role, you will have the following main skills and experience:

• Flexibility and Adaptability: Accepts changed priorities without undue discomfort. Responds quickly to changes. Comfortable working in collaboration with teams outside of own organisation.
• Working Collaboratively: Builds a supportive and cooperative team environment; Engages other teams to share information in order to understand or respond to issues; Supports others in challenging situations.
• Future Focus: Develops objectives that link to broader team and organisational objectives; Takes into account future aims and goals of the team and organisation in prioritising own and others' work.
• Stakeholder Engagement: Takes steps to add value for the client or stakeholder; Links people with other areas as appropriate; Monitors client and stakeholder satisfaction; Constructively deals with stakeholder issues.
• Project Delivery: Defines tasks to be delivered to meet agreed outcomes; Coordinates and guides others in the execution of work activities; Monitors progress of tasks against plans and takes corrective action when required.

Further Information

For a confidential discussion, please contact Evan Wilkinson, Manager, Sport & Recreation, Barwon South West Region at **************@sport.vic.gov.au or 0438 945 ***.

The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with theChild Safe Standards.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. To be eligible for this position you must hold the mandatory qualification as outlined in the position description. For further information on the position, please refer to the attached position description.

Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on 0472 875 ***, or via email at***********@ecodev.vic.gov.au with the position number in the subject line.

Applications close at 23:59pm on Monday, 9 November 2026.