Project Officer, RS Projects

Yarra Trams; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Yarra Trams in Preston, VIC, is seeking a motivated and organised Project Officer to support rolling stock projects across maintenance and workshop operations. Reporting to the Project Manager, you will coordinate activities, support delivery teams, and help ensure projects are delivered safely and to a high standard.

You will work with maintenance planners, workshops, suppliers and stakeholders to manage schedules, risks, governance and documentation, delivering regular reports and supporting

Qualifications

• Experience in project coordination within rolling stock, rail, or heavy maintenance environments.
• Knowledge of project management frameworks and delivery principles.
• Strong planning and scheduling skills with ability to coordinate multiple activities and priorities.
• Experience monitoring risks, issues, actions, and deliverables.
• Well-developed organisational skills and attention to detail in maintaining project records.

Responsibilities

• Support development and delivery of project plans, schedules, milestones, and work packages.
• Coordinate activities across workshops, suppliers, depots, and stakeholders.
• Organise timely supply of materials and parts for production and maintenance.
• Prepare regular reports, dashboards, and performance metrics.
• Support labour mobilisation, training coordination, and resource planning.

Education

Electrical/Mechanical Engineering degree or equivalent

Trade qualification with leadership experience

Tools

MS Office

Project administration software

Job description

Yarra Trams is seeking a motivated and organised Project Officer to support the successful delivery of rolling stock projects across our maintenance and workshop operations.

Reporting to the Project Manager, you will play a pivotal role in coordinating project activities, supporting delivery teams, and ensuring projects are delivered safely, efficiently, and to a high standard. Working closely with maintenance planners, workshop teams, suppliers, depots, and key stakeholders, you will help manage schedules, resources, materials, risks, reporting, governance requirements, and project documentation.

This is a diverse and hands-on role where no two days are the same. You will contribute to a broad range of project activities including:

• Supporting the development and delivery of project plans, schedules, milestones, and work packages.
• Coordinating project activities across workshops, suppliers, depots, and operational stakeholders.
• Organising the timely supply of materials and parts to support production and maintenance requirements.
• Monitoring project progress and preparing regular reports, dashboards, and performance metrics.
• Supporting labour mobilisation, training coordination, and resource planning activities.
• Maintaining project action registers, risk and issue logs, governance records, and document control systems.
• Assisting with procurement, contract administration, purchase requisitions, and expenditure tracking.
• Coordinating stakeholder meetings, workshops, communications, and project governance activities.
• Monitoring supplier performance, quality outcomes, and delivery schedules.
• Supporting project close-out activities, lessons learned reviews, and continuous improvement initiatives.
• Promoting a strong safety culture and ensuring compliance with OH&S requirements, rail safety obligations, and PPE standards.

About you

You are a proactive and detail-oriented project professional who enjoys coordinating multiple activities and building strong working relationships across operational and technical teams. You are comfortable working in a dynamic environment and have a passion for delivering outcomes safely, efficiently, and to a high standard.

To be successful in this role, you will bring:

• Qualifications in Electrical Engineering, Mechanical Engineering, a related discipline Tertiary qualification or equivalent experience within a manufacturing environment, project and/or rolling stock environment.

OR

• A trade qualification with demonstrated leadership, coordination, or supervisory experience.

You will also possess:

• Experience supporting or delivering projects within rolling stock, rail, heavy maintenance, manufacturing, or related operational environments.
• Knowledge of project management frameworks and project delivery principles.
• Strong planning and scheduling skills, with the ability to coordinate multiple activities and priorities.
• Experience monitoring project risks, issues, actions, and deliverables.
• Well-developed organisational skills and attention to detail, particularly in maintaining project records and documentation.
• The ability to coordinate stakeholders, suppliers, contractors, and internal teams to achieve project outcomes.
• Knowledge of quality assurance processes and continuous improvement practices.
• Understanding of Victorian Rail Safety requirements or other highly regulated operational environments.
• Strong communication skills, with the ability to prepare reports, facilitate meetings, and provide effective stakeholder support.
• Proficiency in project administration, reporting systems, and Microsoft Office applications.

Desirable:

• Desirable experience includes knowledge of recognised project management methodologies such as PRINCE2 or PMBOK and experience within heavy rail or light rail rolling stock maintenance environments.
• Understanding of Victorian Rail Safety requirements or other highly regulated operational environments.

Project Officer, RS Projects

Yarra Trams - Preston VIC

Applications close: 09 October 2026