Project Controls Assistant Officer

Transport for NSW; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Transport for NSW is seeking a highly organised Project Controls Assistant Officer to provide project administration, reporting and governance support across a portfolio of major infrastructure, technology and transformation programs. This role is ideal for someone with project coordination or administration experience in a fast-paced environment.

Join Transport for NSW’s Portfolio Delivery & Enablement and help maintain documentation, governance packs and performance data while coordinating

Qualifications

• Experience in project administration, project coordination or a project delivery environment.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Demonstrated experience maintaining registers, tracking actions and supporting project reporting activities.
• Strong Microsoft Office skills, particularly Excel, PowerPoint and SharePoint.

Responsibilities

• Support the preparation and maintenance of project documentation, templates and reporting packs.
• Assist with project and program reporting by gathering, validating and organising information from multiple sources.
• Maintain project tracking tools, registers and performance data to support effective monitoring and decision making.
• Coordinate meetings, workshops and project events, including scheduling, documentation and attendance tracking.
• Manage project records and document repositories to ensure information is accurate, accessible and audit-ready.
• Contribute to continuous improvement initiatives and support the consistent application of project controls practices.

Skills

Project coordination

Stakeholder engagement

Microsoft Office

Communication

Tools

Excel

PowerPoint

SharePoint

Job description

You crave a career that pushes you, where you'll meet challenges head on and you're guaranteed to grow.

This is your opportunity to broaden your experience and perspectives, step out of the confines of a standard project role and expand your scope to work with an interconnected ecosystem of industry professionals.

In this role, you'll:

Transport for NSW | Portfolio Delivery & Enablement

Join Transport for NSW and play a key role supporting the delivery of major infrastructure, technology and transformation programs that help keep NSW moving.

We are seeking a highly organised Project Controls Assistant Officer to provide project administration, reporting and governance support across a portfolio of projects. This role is ideal for someone with project coordination or administration experience who enjoys working in a fast-paced environment and has a strong eye for detail.

Key Responsibilities:

• Support the preparation and maintenance of project documentation, templates and reporting packs.
• Assist with project and program reporting by gathering, validating and organising information from multiple sources.
• Maintain project tracking tools, registers and performance data to support effective monitoring and decision making.
• Coordinate meetings, workshops and project events, including scheduling, documentation and attendance tracking.
• Manage project records and document repositories to ensure information is accurate, accessible and audit-ready.
• Contribute to continuous improvement initiatives and support the consistent application of project controls practices

For more information on this position and business unit, view the role descriptionand information pack.

About you

Experience in project administration, project coordination or a project delivery environment.

Strong organisational skills with the ability to manage competing priorities and deadlines.

Demonstrated experience maintaining registers, tracking actions and supporting project reporting activities.

Strong Microsoft Office skills, particularly Excel, PowerPoint and SharePoint.

Excellent communication and stakeholder engagement skills.

A collaborative approach and commitment to delivering quality outcomes

Who we are

Transport for NSW provides a safe, integrated, and efficient transport system. We connect people, communities and industry every day.

Our workforce is as diverse as the community we serve. If you'd like further information on our inclusion and diversity initiatives, visit Transport careers.

Flexible work optionsmay be available.

Aboriginal people and people living with disability are supported throughout the recruitment process and at work, and we encourage you to apply. Visit Supporting Aboriginal People or Supporting People with Disability for more information or speak to your talent team member to arrange any adjustments to how you interact with us.

Applications close 11:59 PM Wednesday 30 September 2026

For more information about this role, please contact ************@TRANSPORT.NSW.GOV.AU.