Administration Officer

Department of Education Victoria; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Job summary

Department of Education Victoria in Melbourne is seeking an Administration Officer to support the Restorative Engagement and School Support branch. You will coordinate team activities, manage inboxes, assist with budgets, procurement, records, and recruitment tasks, while liaising with schools and external partners.

The role emphasises high attention to detail, strong communication, and resilience given the sensitive context of child safety and compliance within government operations.

Qualifications

• Experience providing high-quality administrative support and using Microsoft Office applications.

Responsibilities

• Coordinating team meetings and events
• Managing team inboxes and supporting key systems and processes
• Supporting budget tracking, invoices, expenses and procurement, including liaising with external service providers
• Maintaining accurate records, supporting records management, and assisting with reporting
• Assisting with recruitment, onboarding and induction tasks
• Organising travel and accommodation for team members and external stakeholders
• Other duties as required

Skills

Administrative support

Tools

Microsoft Office

Job description

Department of Education Victoria – Melbourne VIC

The Administration Officer position is a fantastic opportunity to grow your career in government and be an integral part of a responsive, purpose-driven team that leads coordinated responses to institutional sexual abuse matters—both historical and current—working closely with schools and community stakeholders.

What you'll be doing:

• Coordinating team meetings and events
• Managing team inboxes and supporting key systems and processes
• Supporting budget tracking, invoices, expenses and procurement, including liaising with external service providers
• Maintaining accurate records, supporting with records management, and assisting with reporting
• Assisting with recruitment, onboarding and induction tasks
• Organising travel and accommodation for team members and external stakeholders
• Other duties as required

Attributes

• Strong admin and coordination skills with great attention to detail
• Ability to juggle priorities, stay calm under pressure, and solve problems
• Adaptable and quick to learn
• Great communication and stakeholder management skills
• A strong commitment to delivering high quality work
• Given the highly sensitive nature of the Branch's work, resilience and self-awareness are particularly important attributes to bring to the role

About the Restorative Engagement and School Support Branch

The Restorative Engagement and School Support (RESS) branch sits within the Operational Policy, School Engagement and Compliance division and is responsible for supporting Victorian government schools and the department respond to current and historical incidents of child sexual abuse by an adult working in a Victorian government school. The Branch has two units:

• The Sexual Harm Response unit which supports schools and other areas of the department respond to allegations, findings, and charges of child sexual abuse by an adult working in a Victorian government school, with a focus on child safety and wellbeing
• The Restorative Engagement and Support unit which is responsible for a number of streams of work providing information and assistance to former students who experienced sexual abuse in a Victorian government school, including a website and telephone service for victim-survivors, a restorative engagement program, and supporting schools to engage with former students who are victim-survivors of abuse with sensitivity, respect and accountability.

The branch manages a variety of functions to support its two work units including the department's counselling assistance payments for current and former students who have experienced child sexual abuse by an adult working in a government school, the branch's case and records management system, and reporting to senior leaders on the work of the branch.

About the Operational Policy, School Engagement and Compliance Division

The Operational Policy, School Engagement and Compliance (OPSEC) Division supports and empowers school leaders and others to understand and navigate and meet complex policy and regulatory requirements, and to foster engagement and trust in the department.

OPSEC Division is a supportive, respectful, positive, and collaborative team with a culture of high integrity, responsiveness and accountability.

Mandatory Qualifications and Experience

Experience providing high-quality administrative support and using Microsoft Office applications is a requirement for this role.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contactKate Taylor, Team Leader - Programs, Restorative Engagement and School Support branch on Mobile: [phone] *** or email: ************@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 22 October 2026.