Project Manager

AI-Media; Willoughby; Hybrid; AUD 90,000 - 140,000; Full time

Benefits offered by this job

Flexible work arrangements

Hybrid office near public transport

Career progression opportunities

Job summary

AI-Media is seeking a Project Manager to join our global PMO, delivering projects aligned with strategic objectives, ensuring governance and strong controls throughout the lifecycle.

Based in Australia with a hybrid work model, you will collaborate across functions and geographies, applying Agile, traditional, or hybrid methods as needed, and lead teams to successful outcomes while promoting collaboration and accountability.

Qualifications

• Minimum 2 years of experience running end-to-end projects.
• PM/PRINCE2/Agile certification preferred.
• Ability to own projects from initiation to completion.
• Strong stakeholder collaboration across departments and levels.

Responsibilities

• Manage projects with focus on objectives, outcomes and benefits.
• Lead planning, execution, monitoring and control to meet scope, budget and schedule.
• Apply Agile, hybrid and traditional delivery methods as appropriate.
• Coordinate with stakeholders across functions to maintain momentum.

Skills

End-to-end project management

Stakeholder engagement

Agile delivery

Communication skills

Team leadership

Education

Bachelor’s degree in Business/IT

Tools

Jira

MS Project

Microsoft Planner

Job description

About Us

AI-Media (ASX:AIM) is a global leader in language and accessibility technology. Founded in Australia in 2003, we’ve grown to become one of the largest providers of AI-powered captioning, transcription and translation solutions. Our solutions combine the best of automation and human expertise, powered by industry-leading technology.

We work across broadcast, government, education and corporate sectors to make content accessible, multilingual, and inclusive - reaching audiences everywhere.

At AI-Media, we value innovation, integrity, and excellence. We act with accountability, deliver quality and service, and are committed to fostering a workplace that is inclusive, diverse, and barrier-free. With teams across the US, UK, Canada, Australia, and Asia, we believe diversity drives success. If you require any adjustments to participate fully in our recruitment process, we’ll work with you to meet your needs.

Together, let’s make the world’s content accessible - to everyone.

About the Role

Are you ready to join a fast-growing, ASX-listed company that’s shaping the future of AI-powered accessibility and language solutions? We’re looking for a Project Manager to bring their skills and energy to our global team.

Working under the guidance of the Head of PMO, the Project Manager is responsible for the successful delivery of projects that support AI-Media's strategic and operational objectives. The Project Manager plans, coordinates and manages projects through the project lifecycle, ensuring delivery outcomes are achieved while maintaining effective governance, stakeholder engagement and project controls.

In this role, you’ll:

• Manage projects and ensure a focus on delivering agreed project objectives, outcomes and benefits.
• Lead project planning, execution, monitoring and control activities to ensure delivery against scope, budget and schedule expectations.
• Apply Agile, hybrid and traditional delivery approaches as appropriate to support effective and efficient project outcomes.
• Partner with stakeholders across a range of business functions to facilitate alignment, remove delivery impediments and maintain project momentum.
• Provide coordination and governance support to larger and more complex strategic initiatives.
• Lead and support AI-Media team members in their project responsibilities.
• Contribute to the development and continuous improvement of project management practices, processes, tools and templates.
• Promote a culture of collaboration, accountability and project management discipline across the organisation.

About You

• Minimum 2 years of experience of running end to end projects
• PMP, PRINCE2 or Agile Certification preferred
• Able to take ownership and responsibility for projects from initiation through to completion
• Confident in working with stakeholders across different departments and levels of seniority
• Strong organisation and prioritisation skills to manage multiple projects and competing priorities
• Experienced in working in a fast-paced or growing organisation where priorities change
• Strong communication skills, both verbally and in writing
• Effective at problem-solving with the ability to identify delivery issues early and find practical solutions
• Comfortable with cross-functional collaboration across different business functions and geographically dispersed or international teams
• Flexible and adaptable with evolving processes and requirements
• Maintain integrity, professionalism, and ethical conduct in all interactions
• Excellent attention to detail and follow-through

Desirable Skills

• Experience working in an Agile, Waterfall or hybrid project environment
• Experience supporting technology, product, operational or business change projects
• Familiarity with tools such as Jira, MS Project, Microsoft Planner or similar
• Experience working in a fast-paced or growing organisation where priorities can change
• Experience coordinating projects involving geographically dispersed or international teams

What AI-Media Offers You

• Genuine flexible working arrangements, with 1-2 days in the office and working remotely for the rest of the week.
• Career Progression based on talent, not tenure, and tailored Career Chats
• Access to a rewards platform that offers employees discounts and cash back on many retailers, access to fitness and health videos, recipes via HelloFresh, ability to recognize your coworkers and so much more
• Flexible public holiday selection
• Access to Course Catalogue
• Paid parental leave for eligible primary and secondary caregiver
• Employee Assistance Program (EAP)
• Global Recognition Awards
• Annual Reviews to recognise achievements
• Global company with supportive team culture and inclusive working environment
• Modern office located close to public transport
• Chance to be involved as we grow our product suite and offer tech & human solutions to customers

If you have the right to live in Australia, work full time hours, and think you would be a good fit for this role.

We kindly advise that we anticipate a significant number of applications for this role, and will only be able to contact candidates who are shortlisted. We sincerely value your interest in advance.