Project Expediator

Chart Industries, Inc.; Sydney; On-site; AUD 120,000 - 150,000; Full time

Job summary

Chart Industries seeks a Project Expeditor to ensure timely procurement of materials, equipment and documentation in line with project schedules and budgets.

You will monitor supplier performance, coordinate with internal teams and external vendors, expedite critical items, and identify risks early to safeguard profitability and customer satisfaction across engineering, fabrication, logistics and construction activities.

Qualifications

• Certificate or diploma in engineering, manufacturing, procurement, supply chain or project management.
• Minimum 3 years’ experience in project procurement, expediting, production planning or supply chain.
• Experience in heavy engineering, manufacturing, mining, power, oil & gas, infrastructure or industrial projects.
• Ability to read schedules, BOMs, and manufacturing plans.

Responsibilities

• Review production schedules and procurement plans to track active orders against deadlines.
• Issue RFQs, evaluate supplier quotations against BOMs and specifications.
• Expedite critical path materials and coordinate with vendors to mitigate delays.
• Verify documentation and ensure compliance with quality standards.
• Collaborate with Workshop, Logistics, Quality and Engineering to manage material availability.

Skills

Excel proficiency

Scheduling interpretation

Procurement knowledge

Cross-functional collaboration

Communication

Education

Certificate/Diploma/Trade Qualification in Engineering, Manufacturing, Procurement, Supply Chain or Project Management

Tools

AX/SAP ERP

Job description

Ensuring Chart’s Success…

Location: Sydney, NSW, Australia, 2153

Company: Chart Industries

To ensure that materials, equipment, services, and documentation required for projects and production are procured and delivered in accordance with project schedules, contractual commitments, quality requirements, and approved budgets.

The Project Expeditor is responsible for monitoring supplier performance, procurement progress, manufacturing progress, fabrication activities, logistics and delivery commitments; expediting critical materials and equipment; coordinating with suppliers and internal stakeholders to minimise delays; ensuring that purchased goods and services meet required quality standards; and achieving the best overall value through obtaining competitive pricing, quality products, and reliable supplier performance.

The role serves as a critical link between project management, engineering, procurement, production, suppliers, subcontractors, logistics providers, inspection agencies, and customers.

The role proactively identifies delivery risks, monitors supplier and manufacturing progress, drives corrective action plans, and ensures high-quality outcomes to safeguard project profitability and customer satisfaction.

The role contributes directly to project profitability, customer satisfaction, and on-time completion of engineering, manufacturing, fabrication, procurement, logistics, and construction activities.

What Will You Do?

• Production Scheduling & Material Tracking - Review and analyze production schedules, procurement plans, and manufacturing schedules daily to track active project orders against contractual deadlines.
• Production Scheduling & Material Tracking - Generate and review outstanding ERP (AX/SAP) order reports weekly to monitor contract items, raw stock, and consumables against negotiated due dates.
• Production Scheduling & Material Tracking - Update procurement tracking registers and expediting schedules regularly, closing out fulfilled orders to maintain accurate, real-time data.
• Sourcing, RFQs & Supplier Evaluation - Issue RFQs and evaluate supplier quotations against Bills of Materials (BOMs), technical specifications, quality standards, lead times, and commercial viability.
• Sourcing, RFQs & Supplier Evaluation - Conduct supplier capability and delivery assessments to drive best-value outcomes and initiate corrective action processes with underperforming vendors.
• Active Expediting & Risk Management - Actively expedite critical path materials, equipment, fabricated components, and outsourced services through direct communication with vendors.
• Active Expediting & Risk Management - Track key supplier milestones including manufacturing, inspection, testing, dispatch, and transit.
• Active Expediting & Risk Management - Identify, report, and elevate supply chain, manufacturing, or logistics risks early; collaborate with suppliers and internal teams to build effective recovery plans.
• Cross-Functional Coordination & Communication - Participate in daily/weekly production and project meetings to present updates on procurement status, material availability, and supply chain risks.
• Cross-Functional Coordination & Communication - Work closely with Workshop, Manufacturing, Logistics, Stores, Quality, and Engineering teams to manage material availability and resolve operational queries.
• Cross-Functional Coordination & Communication - Manage queries regarding procurement impacts and provide advance notice when deliveries deviate from original schedules to enable proactive mitigation.
• Quality, Documentation & Logistics - Verify required documentation—including shipping notes, inspection reports, data packs, and quality control records—prior to order closeout and payment processing.
• Quality, Documentation & Logistics - Ensure all delivered goods and services comply with technical specifications, quality standards, and customer specifications.
• Quality, Documentation & Logistics - Coordinate freight, customs/logistics, and site delivery arrangements to ensure safe and timely arrival.
• Governance, Compliance & Safety - Adhere strictly to Howden Environmental, Health, and Safety (EHS) standards and promote a continuous improvement safety culture.
• Governance, Compliance & Safety - Ensure full compliance with Baker Hughes corporate governance requirements, procurement policies, delegated authority limits, SOX internal controls, and ERP system workflows.
• Governance, Compliance & Safety - Support internal and external quality, operational, and financial audits.

Your Physical Work Environment Will Require…

Your Experience Should Be...

• Certificate, Diploma, Trade Qualification, Technical Qualification or equivalent practical experience in Engineering, Manufacturing, Construction, Procurement, Supply Chain or Project Management.
• Minimum 3 years’ experience in a project, procurement, expediting, production planning or supply chain environment.
• Experience within heavy engineering, manufacturing, mining, power generation, oil & gas, infrastructure or industrial projects.
• Strong understanding of procurement, fabrication, manufacturing and industrial logistics processes.
• Proficiency in Microsoft Office Suite (advanced proficiency in Excel).
• Proven ability to read and interpret project schedules, manufacturing plans, production schedules Gantt charts, and Bills of Materials.

Our Benefits Package...

Chart Industries is an equal employment opportunity (EEO) employer and will not discriminate against any employee or applicants because of his or her race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, disability, veteran status, military status, marital status, genetic information or any other reason prohibited by law. Additionally, it is and shall continue to be our policy to provide promotion and advancement opportunities in a non-discriminatory fashion.

Chart complies with applicable local, state, and federal statutes governing “equal employment opportunity” and nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation and training.