Project Documentation Coordinator

Hofmann Engineering; City of Greater Bendigo; On-site; AUD 60,000 - 75,000; Full time

Job summary

Hofmann Engineering in Bendigo, VIC, is seeking a full-time support role focused on production and quality records. You will maintain manufacturing and project records, raise inspection plans and manage documentation, and handle purchasing and archiving tasks.

Training in our ERP system will be provided, with the expectation to support engineers, project managers and shop staff. Strong Word/Excel/Outlook skills and the ability to manage competing priorities are essential.

Qualifications

• Good Microsoft Word, Excel and Outlook skills.
• Confidence following up engineers, supervisors, tradespeople and suppliers.
• The ability to manage competing priorities and learn new systems.
• A professional, reliable and team-oriented approach.
• Willingness to perform both technical administration and routine office support.
• Australian citizenship or permanent residency.
• Ability to work on site in Bendigo five days per week.
• Willingness to complete required identity, reference, medical and drug/alcohol checks.
• Manufacturing experience is not essential—we will train you in our ERP and processes.

Responsibilities

• Maintaining manufacturing and project records.
• Raising Inspection and Test Plans and managing inspection documentation.
• Creating purchase orders for materials and services.
• Controlling the printing, distribution and archiving of drawings and records.
• Checking revisions, approvals, signatures and document completeness.
• Entering data and preparing reports in our internal ERP system.
• Taking meeting minutes, tracking actions and supporting job closure.
• Providing general administration, including phones, reception relief, visitors, printing, filing and meeting support.

Skills

MS Word

Excel

Outlook

Communication

Job description

Hofmann Engineering in Bendigo, VIC, is seeking a full-time support role focused on production and quality records. You will maintain manufacturing and project records, raise inspection plans and manage documentation, and handle purchasing and archiving tasks.

Training in our ERP system will be provided, with the expectation to support engineers, project managers and shop staff. Strong Word/Excel/Outlook skills and the ability to manage competing priorities are essential.