Project Secretary

Hofmann Engineering; City of Greater Bendigo; On-site; AUD 60,000 - 75,000; Full time

Job summary

Hofmann Engineering in Bendigo, VIC, is seeking a full-time support role focused on production and quality records. You will maintain manufacturing and project records, raise inspection plans and manage documentation, and handle purchasing and archiving tasks.

Training in our ERP system will be provided, with the expectation to support engineers, project managers and shop staff. Strong Word/Excel/Outlook skills and the ability to manage competing priorities are essential.

Qualifications

• Good Microsoft Word, Excel and Outlook skills.
• Confidence following up engineers, supervisors, tradespeople and suppliers.
• The ability to manage competing priorities and learn new systems.
• A professional, reliable and team-oriented approach.
• Willingness to perform both technical administration and routine office support.
• Australian citizenship or permanent residency.
• Ability to work on site in Bendigo five days per week.
• Willingness to complete required identity, reference, medical and drug/alcohol checks.
• Manufacturing experience is not essential—we will train you in our ERP and processes.

Responsibilities

• Maintaining manufacturing and project records.
• Raising Inspection and Test Plans and managing inspection documentation.
• Creating purchase orders for materials and services.
• Controlling the printing, distribution and archiving of drawings and records.
• Checking revisions, approvals, signatures and document completeness.
• Entering data and preparing reports in our internal ERP system.
• Taking meeting minutes, tracking actions and supporting job closure.
• Providing general administration, including phones, reception relief, visitors, printing, filing and meeting support.

Skills

MS Word

Excel

Outlook

Communication

Job description

Support engineers, production and quality records in a practical manufacturing role

Looking for a full-time role with family-friendly flexibility? Join Hofmann Engineering's Bendigo team and support engineers, project managers and production staff manufacturing major steel components for transport, defence, mining and infrastructure projects.

The role is generally worked on site five days per week, with flexibility around start and finish times by agreement, provided 38 hours per week and operational priorities are met. Early starts and finishes are possible, including approximately 7:30 am to 4:00 pm or has something come up out of the blue and you need to attend an afternoon appointment, we understand that life happens.

Why This Role Matters

Our products involve thousands of welds and manufacturing steps that must be inspected, recorded and traceable. You will help keep documentation accurate, complete and controlled while following up missing information and supporting project delivery.

Maintaining manufacturing and project records.

Raising Inspection and Test Plans and managing inspection documentation.

Creating purchase orders for materials and services.

Controlling the printing, distribution and archiving of drawings and records.

Checking revisions, approvals, signatures and document completeness.

Entering data and preparing reports in our internal ERP system.

Taking meeting minutes, tracking actions and supporting job closure.

Providing general administration, including phones, reception relief, visitors, printing, filing and meeting support.

Manufacturing experience is not essential—we will train you in our ERP and processes. Experience in administration, purchasing, accounts, quality, production, logistics, construction, automotive, transport or another records-focused environment will be highly regarded.

About you

You will have:

Good Microsoft Word, Excel and Outlook skills.

Confidence following up engineers, supervisors, tradespeople and suppliers.

The ability to manage competing priorities and learn new systems.

A professional, reliable and team-oriented approach.

Willingness to perform both technical administration and routine office support.

Australian citizenship or permanent residency.

Ability to work on site in Bendigo five days per week.

Willingness to complete required identity, reference, medical and drug/alcohol checks.

Hofmann Engineering is committed to an inclusive and equal-opportunity workplace. We welcome applications from people of diverse backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability and people returning to the workforce.