Project Coordinator

Launch Group; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Launch Group in Melbourne is seeking an experienced administrator to support a national transport operations program. The role emphasizes diary management, meeting coordination and high-quality documentation.

You will maintain records, draft correspondence and assist stakeholders to ensure smooth project delivery and reporting. Strong written and verbal communication is essential for coordinating with internal teams and external partners.

Qualifications

• Experience in administrative, office support or team coordination roles.
• Attention to detail and accuracy in documentation and records.
• Strong written and verbal communication to engage with internal and external stakeholders.

Responsibilities

• Manage complex diary scheduling and coordinate meetings, appointments and events.
• Take minutes and distribute actions and decisions to stakeholders.
• Prepare, format and distribute reports, presentations and other business documents.
• Maintain accurate records, databases and company documentation.
• Provide administrative support to internal teams and coordinate day-to-day operations.

Skills

Diary management

Meeting coordination

Documentation

Stakeholder communication

Job description

Purpose Of The Role

Provided program coordination and administrative support for a national transport operations program, ensuring effective stakeholder engagement, reporting, and project delivery.

Purpose Of The Role

Provided program coordination and administrative support for a national transport operations program, ensuring effective stakeholder engagement, reporting, and project delivery.

Role Responsibilities

• Managed complex diary scheduling, coordinating meetings, appointments, and events while balancing competing priorities.
• Conducted minute-taking during meetings, documenting key discussions, decisions, and action items, and distributing meeting minutes to stakeholders.
• Prepared, formatted, and distributed correspondence, reports, presentations, and other business documentation.
• Maintained accurate records, databases, filing systems, and company documentation to ensure information was current and easily accessible.
• Provided administrative support to internal teams and stakeholders, managing enquiries, coordinating logistics, and supporting day-to-day business operations.

Requirements/Key Skills:

• Previous experience in an administrative, office support, or team coordination role.
• Strong diary management and meeting coordination skills, including scheduling appointments and managing competing priorities.
• High attention to detail and accuracy when preparing documentation, maintaining records, and managing administrative processes.
• Strong written and verbal communication skills, with the ability to build effective relationships with internal and external stakeholders.