Project Coordinator (Start ASAP)

CSEA; Sydney; Hybrid; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Toll subsidy

Mobile phone allowance

Fuel allowance for work-related travel

Superannuation

Job summary

Sutech Pty Ltd is seeking a motivated Project Coordinator to support our project managers and building consultants on significant remediation projects in Sydney. The role will involve coordinating approvals, construction, and contract administration across multiple sites, with opportunities to broaden involvement over time.

Working arrangements allow flexible hours with a minimum 40% of time on-site or on project sites, and a focus on quality reporting, site meetings, and document control to

Qualifications

• Completion (or near completion) of a tertiary qualification in Construction Management, Project Management, Building, Engineering or related discipline.
• Strong written communication skills for reports, minutes and correspondence.
• Proficiency in Microsoft Office (Word, Excel and Outlook).

Responsibilities

• Support project management team through approvals, construction and contract administration phases.
• Attend site meetings, prepare accurate minutes, and review progress.
• Assist with contract administration, including progress claims and variations.

Skills

Written communication

MS Office

Project coordination

Education

Tertiary qualification in Construction Management/PM/Building/Engineering

Tools

Microsoft Office

Job description

ABOUT SUTECH

Established in 1980, Sutech Pty Ltd is a specialist building consultancy that has built a strong reputation for delivering construction, maintenance and remedial services to strata-managed residential buildings throughout Sydney. Operating from our office in Balgowlah, we act on behalf of Owners Corporations, strata managers and building committees, combining a focused approach to project management with a commitment to technical excellence and outstanding client service.

Consultancy Services

Our consultancy services include:

• Building defect diagnostics, investigations and condition reporting;
• Testing and peer reviews of third-party reports and designs;
• Preparation of remedial specifications and tender documentation;
• Tender analysis, assessment and recommendation reports; and
• Ongoing communication with Owners Corporations, strata managers and other professional consultants.

Superintendent and Project Management Services

Sutech also acts as Superintendent and Project Manager on behalf of Owners Corporations throughout the delivery of remediation works. These services include:

• Regular site inspections and the provision of engineering and technical advice;
• Quality control and verification of works against the specification and contract documents
• Measurement and quantification of provisional sum items;
• Management of specification variations during the contract and coordination of updated documentation with other consultants;
• Chairing formal site meetings and preparing meeting minutes and progress reports; and
• General contract administration, including assessment of progress claims and variations.

POSITION OVERVIEW

Sutech has several significant remediation projects scheduled to commence in 2027. To support the delivery of these projects, we are seeking a motivated and organised individual to join our team as a Project Coordinator, working closely with our Project Managers and Building Consultants.
The role will initially focus on supporting the project management team through the approvals, construction and contract administration phases of these projects. Over time, the successful candidate will have the opportunity to broaden their involvement across Sutech’s wider consultancy services.

KEY RESPONSIBILITIES

Under the guidance of senior staff, the successful candidate will be responsible for the following:

Approvals and Pre-Construction

• Liaising with architects, engineers and other consultants to coordinate the documentation required for the issue of the Construction Certificate;
• Liaising with the appointed Registered Certifier regarding approval requirements, inspections and outstanding information; and
• Acting on behalf of Sutech in the role of developer within the NSW Planning Portal, including lodging documents and responding to requests and notifications as required.

Site and Contract Administration

• Attending site to chair or participate in formal site meetings and preparing accurate, timely meeting minutes;
• Attending site to review the progress and quality of works and to measure and quantify provisional sum items;
• Responding to contractor Requests for Information (RFIs) in consultation with senior staff, and providing advice to stakeholders;
• Assisting with contract administration, including the assessment of progress claims, variations and extension of time claims; and
• Maintaining accurate project records, correspondence registers and document control.

Reporting and Quality Review

• Preparing progress reports and associated project documentation for Owners Corporations and strata managers; and
• Reviewing and proofreading reports prepared by other Sutech consultants to ensure technical accuracy, consistency and compliance with Sutech’s reporting standards.

QUALIFICATIONS AND EXPERIENCE

Essential

• A completed (or near-completed) tertiary qualification in Construction Management, Project Management, Building,
• Engineering or a related discipline, and/or some relevant practical experience in the construction industry;
• Strong written communication skills, with the ability to prepare clear, professional reports, minutes and correspondence; and
• Proficiency in Microsoft Office (Word, Excel and Outlook).

Desirable

• Experience in strata, residential or remedial building works;
• Familiarity with the National Construction Code (NCC), relevant Australian Standards and standard forms of building contract;
• An understanding of the NSW approvals framework, including the NSW Planning Portal and the Design and Building Practitioners Act 2020; and
• Experience in contract administration or site supervision.

Applicants are not expected to possess every skill listed above. Sutech will provide training in each element of the role, with mentoring from experienced Project Managers and Building Consultants.

PERSONAL ATTRIBUTES

• Professional, courteous and confident when dealing with clients, contractors and consultants;
• Highly organised, with strong attention to detail and the ability to manage multiple projects and deadlines;
• Proactive, reliable and willing to learn; and
• Able to work both independently and as part of a small, collaborative team.

MINIMUM REQUIREMENTS

• A current, unrestricted Australian driver licence and access to a reliable personal vehicle;
• Unrestricted right to work in Australia; and
• Availability to take a minimum of two weeks’ leave during the Christmas / New Year shutdown period.

WORK ARRANGEMENTS

Sutech supports flexible working arrangements. Working from home will be considered; however, a minimum of 40% of working time is expected to be spent at Sutech’s Balgowlah office or on project sites. Attendance requirements may vary depending on project stage and site meeting schedules.

REMUNERATION AND BENEFITS

• Competitive salary, negotiable based on qualifications and experience;
• Superannuation in accordance with the Superannuation Guarantee;
• Toll subsidy;
• Mobile phone allowance;
• Fuel allowance for work-related travel (excluding the direct commute to and from the office); and