Project Coordinator - Pool Construction & Stakeholders

Summertime Pools; City of Greater Bendigo; On-site; AUD 65,000 - 90,000; Full time

Job summary

Summertime Pools in Bendigo seeks a detail‑oriented Project Coordinator to help manage our fibreglass pool installations from initial brief through to handover. You will liaise with internal teams and external stakeholders, prepare project documentation and lodge permits, set timelines, and track costs to keep projects within budget.

Candidates will be proficient in Excel, Outlook and Word, with experience in project management systems such as simPRO or Aroflo.

Qualifications

• Previous construction or project coordination experience is preferred.
• Proficient in Microsoft Excel, Outlook and Word.
• Experience in project management systems such as simPRO or Aroflo.
• High level accuracy and attention to detail.
• Strong communications skills.
• Ability to meet deadlines and manage priorities.
• Ability to work with confidential and sensitive information.
• Ability to work independently and as part of a team.

Responsibilities

• Liaise with internal & external stakeholders including Sales, Manufacturing & Construction teams, Sub-contractors, and Customers throughout the construction process.
• Maintain customer relationships throughout the construction process, from post-contract signing, sending welcome letters through to final inspection and sending customer survey.
• Preparation of projects in HubSpot, Xero, etc.
• Timely preparation and lodgement of building permit applications for pool installations
• Preparation and lodgement of works notices, permission applications, etc with relevant parties
• Responding to Building Surveyor requests for information
• Sending stage invoices at the correct project timeline
• Creating POs, matching project POs with bills in Company systems and managing costings to stay within budget
• Prepare and submit project variations for approval
• Booking handovers for projects once construction completed and closing off building insurance
• Taking service calls and directing customers appropriately

Skills

Strong communication

Time management

Team coordination

Tools

Microsoft Excel

Outlook

Word

simPRO

Aroflo

Job description

Summertime Pools in Bendigo seeks a detail‑oriented Project Coordinator to help manage our fibreglass pool installations from initial brief through to handover. You will liaise with internal teams and external stakeholders, prepare project documentation and lodge permits, set timelines, and track costs to keep projects within budget.

Candidates will be proficient in Excel, Outlook and Word, with experience in project management systems such as simPRO or Aroflo.