Project Coordinator / Estimator

Excel Recruitment; Melbourne; On-site; AUD 85,000 - 110,000; Full time

Job summary

Excel Recruitment is seeking a Project Coordination and Estimating professional in Melbourne, Australia. The role covers reviewing tender and project documentation, identifying risks, and preparing take-offs, cost estimates and quotations.

You will coordinate projects from award through design, procurement, manufacturing, delivery and installation, liaise with clients, engineers and suppliers, and ensure documentation accuracy and progress tracking.

Qualifications

• Tertiary qualification in Project Management, Engineering, Construction Management or equivalent experience.
• Minimum of 3 years' experience in project coordination, estimating or a similar role within construction, manufacturing, HVAC or the building products industry.
• Strong understanding of architectural and engineering drawings, construction documentation, structural steel, aluminium fabrication and/or mechanical systems, with experience in estimating, tender preparation, quantity take-offs and cost monitoring.
• Proficient in Microsoft Office, particularly Excel, with experience using AutoCAD and project documentation systems highly regarded.
• Excellent organisational, planning and time management skills, strong written and verbal communication, exceptional attention to detail and the ability to identify technical discrepancies and manage competing priorities in a fast-paced environment.

Responsibilities

• Review tender and project documentation, including architectural, structural and mechanical drawings, specifications and scopes of work.
• Identify discrepancies, gaps, exclusions and potential project risks.
• Prepare quantity take-offs, Bills of Quantities, cost estimates and customer quotations.
• Review estimates for accuracy, completeness and technical compliance.
• Provide estimating and technical support to the sales and estimating teams.
• Coordinate projects from initial award through design, procurement, manufacturing, delivery and installation.
• Coordinate shop drawings, technical submissions and RFIs.
• Liaise with clients, architects, engineers, builders, subcontractors, suppliers and internal departments.
• Review technical documentation and resolve drawing or specification discrepancies.
• Conduct site inspections and verify measurements where required.
• Monitor project milestones, approvals, deadlines and overall progress.
• Coordinate supplier and factory orders.
• Prepare and review production documentation against approved drawings and project requirements.
• Monitor fabrication, material deliveries and installation schedules.
• Coordinate installation subcontractors, site access and delivery requirements.
• Assist with resolving site, manufacturing and installation issues.
• Ensure relevant site safety documentation and requirements are in place.
• Monitor project costs, variations and financial performance.
• Assist with variation assessments, pricing and commercial documentation.
• Prepare and submit monthly progress claims.
• Maintain accurate project records and documentation.
• Identify potential cost impacts and report project discrepancies.
• Support continuous improvement across estimating and project delivery processes.

Education

Tertiary qualification in Project Management / Engineering / Construction Management or equivalent

3+ years project coordination estimating or similar role in construction/manufacturing/HVAC/building products

Microsoft Excel proficiency

Experience with AutoCAD or project documentation systems

Strong communication and organisational skills

Tools

AutoCAD

Microsoft Project

Bluebeam

Revit

Procore

Aconex

Job description

The Role

Review tender and project documentation, including architectural, structural and mechanical drawings, specifications and scopes of work.

Identify discrepancies, gaps, exclusions and potential project risks.

Prepare quantity take-offs, Bills of Quantities, cost estimates and customer quotations.

Review estimates for accuracy, completeness and technical compliance.

Provide estimating and technical support to the sales and estimating teams.

Project Coordination & Technical Documentation

Coordinate projects from initial award through design, procurement, manufacturing, delivery and installation.

Coordinate shop drawings, technical submissions and Requests for Information (RFIs).

Liaise with clients, architects, engineers, builders, subcontractors, suppliers and internal departments.

Review technical documentation and resolve drawing or specification discrepancies.

Conduct site inspections and verify measurements where required.

Monitor project milestones, approvals, deadlines and overall progress.

Procurement, Manufacturing & Installation

Coordinate and track supplier and factory orders.

Prepare and review production documentation against approved drawings and project requirements.

Monitor fabrication, material deliveries and installation schedules.

Coordinate installation subcontractors, site access and delivery requirements.

Assist with resolving site, manufacturing and installation issues.

Ensure relevant site safety documentation and requirements are in place.

Project Administration & Commercial Support

Monitor project costs, variations and financial performance.

Assist with variation assessments, pricing and commercial documentation.

Prepare and submit monthly progress claims.

Maintain accurate project records and documentation.

Identify potential cost impacts and report project discrepancies.

Support continuous improvement across estimating and project delivery processes.

About You

Tertiary qualification in Project Management, Engineering, Construction Management or equivalent experience, with a minimum of 3 years' experience in project coordination, estimating or a similar role within construction, manufacturing, HVAC or the building products industry.

Strong understanding of architectural and engineering drawings, construction documentation, structural steel, aluminium fabrication and/or mechanical systems, with experience in estimating, tender preparation, quantity take-offs and cost monitoring.

Proficient in Microsoft Office, particularly Excel, with experience using AutoCAD and project documentation systems highly regarded.

Excellent organisational, planning and time management skills, strong written and verbal communication, exceptional attention to detail and the ability to identify technical discrepancies and manage competing priorities in a fast-paced environment.

Proactive approach with strong problem-solving skills and the ability to work both autonomously and collaboratively as part of a team, along with a current Victorian driver's licence.

Desirable Software Experience:

Experience with Microsoft Project, Bluebeam, Revit, AutoCAD, HammerTech, Procore and/or Aconex will be highly regarded.

What's on Offer?

Opportunity to join an established business within the building products and manufacturing industry.

A varied role combining estimating, technical coordination and project management.

Opportunity to work across projects from tender through to delivery and installation.

Supportive team environment with opportunities to develop your technical and project management skills.