Project Coordinator

Masscon; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Masscon is seeking an experienced Project Coordinator to support the Project Management team, reporting to the Site Manager. You will manage the complete Project Coordination and Administration processes on multi-residential construction sites.

You will be a good listener, proactive, and ready to take on more responsibility with a can-do attitude. This is an on-site role with a rotational Saturday roster, based in South-West Sydney.

Qualifications

• Minimum of two (5) years local experience in a similar role within the building and construction industry.
• Proficient in Google Workspace applications and Microsoft Project.
• Experience with Commnia, BuildPass, Jobpac, Field View and Microsoft Teams is advantageous but not essential.

Responsibilities

• Provide comprehensive site and project administration support, including meetings, minutes and project documentation.
• Coordinate subcontractors by arranging kick-off meetings, site instructions and notices, and following up on inspections.
• Manage supplier coordination, including scheduling deliveries and assisting with invoice verification.
• Liaise with authorities and consultants to obtain permits and certifications.
• Maintain accurate project records in line with contractual and regulatory requirements.
• Support project managers with tracking progress, risks, variations and documents.
• Contribute to development and improvement of project management systems and processes.

Skills

Hands-on

Organised

Verbal communication

Written communication

Attention to detail

Tools

Google Workspace

Microsoft Project

Commnia

BuildPass

Jobpac

Field View

Microsoft Teams

Job description

Masscon is an ISO certified, iCERT rated property development & building company located in South-West Sydney. We have a track record of delivering luxury residential apartments, inspirational and contemporary homes to vibrant new communities across Greater Sydney.

The strength of our team is reflected in our approach to each and every project – we work with passion, team-spirit and a commitment to professionalism and quality.

Our greatest asset is our team!

About the Role:

Masscon are seeking an experienced Project Coordinator to provide support to the Project management team, reporting to the Site manager. You will learn from the best in the business and be a part of a property development group that are looking to grow their team due to a rapid expansion in their pipeline of projects.

You will be responsible for managing the complete Project Coordination and Administration processes involved in the multi-residential construction project sites.

To succeed in this role, you must be a good listener, who wants to step up and take on more responsibility.You must be proactive, a forward thinker, have an excellent can-do attitude and understand our vision and work to deliver that through design and approvals.This role is ideally suited to a candidate that is looking for a challenge and is ready to be accountable for their role in the business.

This is an on-site role with a rotational Saturday roster

Key Duties:

• Provide comprehensive site and project administration support, including organising progress review meetings, preparing and issuing minutes, and maintaining controlled project documentation.
• Coordinate subcontractors by arranging kick-off meetings, issuing site instructions and notices, assessing cost and time impacts, and following up on inspections and compliance requirements.
• Manage supplier coordination, including scheduling deliveries, organising returns, and assisting with invoice verification and credit assessments.
• Liaise with authorities, consultants, and statutory bodies to obtain required approvals, permits, and certifications.
• Maintain accurate, compliant, and up-to-date project records in accordance with contractual, regulatory, and company requirements.
• Support the Site and Project Managers with project controls, including tracking progress, risks, variations, and supporting documentation.
• Contribute to the development and continuous improvement of project management systems, processes, and best practices to improve operational efficiency.

About You:

• We’re seeking candidates who are practical, hands-on, and thrive in a busy construction environment.
• Minimum of two (5) years’ local experience in a similar role within the building and construction industry, preferably on Class 2 residential projects.
• Proficient in Google Workplace applications and Microsoft Project; experience with Commnia, BuildPass, Jobpac, Field View, and Microsoft Teams is advantageous but not essential.
• Highly organised with strong attention to detail and the ability to prioritise tasks and consistently meet deadlines.
• Demonstrates integrity, professionalism, and excellent verbal and written communication skills, with a proactive and analytical approach to problem solving.
• Self-motivated, enthusiastic team player with a strong work ethic, seeking ongoing professional development and career progression within a growing organisation.
• Comfortable with speaking on phone when liaising/ coordinating with suppliers, Sub contractors and Authorities

As MASSCON continues to grow, opportunities for career advancement are increasingly abundant. Working at Masscon has great benefits. As part of the team you will:

• Opportunity to work for a iCIRT rated Builder/Developer
• Opportunity to grow within the business
• Opportunity to upskill the knowledge in the area of Construction Project Management

All applicants will be kept in confidence and only short-listed applicants will be contacted.

Remuneration will be commensurate with experience.