Project Coordinator

Ahrens; South Australia; On-site; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Employee assistance program

Discounts with corporate partners

Career progression opportunities

Job summary

Ahrens is seeking a Project Coordinator for our Mining Projects division in Australia. The role acts as the glue between the office and site, backing up the General Manager, Project Managers, Estimating, Contracts and site teams.

You will chase actions, connect information and ensure nothing falls through the cracks across multiple projects. Key responsibilities include coordinating day-to-day activity, supporting tenders, maintaining programs and registers, assisting procurement and contracts,

Qualifications

• Experience in project coordination or administration in construction, mining, or industrial services.
• Strong planning and time-management skills with the discipline to follow through.
• Clear written and verbal communication with attention to detail.
• Ability to work both in a team and independently.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).

Responsibilities

• Coordinate day-to-day project activity between office and site.
• Support tenders: collate documents, track clarifications and coordinate inputs from subcontractors and suppliers.
• Maintain programs, action registers and reports; run meetings with clear agendas, minutes and follow-ups.
• Support procurement and logistics: POs, supplier follow-up, long-lead items, travel, accommodation, vehicles and site access.
• Assist Contracts Administrators and PMs with progress claims, variations and subcontract records.
• Run document control and project registers (Procore, Aconex, InEight or similar).
• Assist mobilisation, site onboarding and close-out documentation.
• Flag delays and constraints early, and escalate to the appropriate person.
• Adhere to HSEQ requirements and report hazards promptly.

Job description

About the role

Our Mining Projects division is seeking a Project Coordinator to be the glue between the office and site. You'll back up the General Manager, Project Managers, Estimating, Contracts and site teams. You'll chase actions, connect information and make sure nothing falls through the cracks across multiple projects.

Key responsibilities

• Coordinate day-to-day project activity between office and site

• Support tenders: collate documents, track clarifications and coordinate inputs from subcontractors and suppliers

• Keep programs, action registers and reports current, and run meetings with clear agendas, minutes and follow-up

• Support procurement and logistics: POs, supplier follow-up, long-lead items, travel, accommodation, vehicles and site access

• Help Contracts Administrators and PMs with progress claims, variations and subcontract records

• Run document control and project registers (Procore, Aconex, InEight or similar)

• Support mobilisation, site onboarding and close-out documentation

• Flag delays and constraints early, and escalatE to the right person

• Follow HSEQ requirements and report hazards and incidents promptly

About you

• Experience in project coordination or administration in construction, mining, engineering or industrial services

• A good grasp of how estimating, commercial, project and site teams fit together

• Strong planning and time-management skills, and the discipline to follow things through

• Clear written and verbal communication, with sharp attention to detail

• Confidence working in a team and independently

• Microsoft Office (Word, Excel, Outlook, Teams)

• Current Australian driver's licence

• Willingness to travel to remote area sites

About us

Ahrens is a fifth-generation, Australian family-owned company, with over 120 years' experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas. With over 2,000 employees Australia-wide, we are united by a positive and supportive team culture, a commitment to look after each other, be the best we can and represent a diverse range of backgrounds and skills.

Benefits

• Employee Assistance Program, supporting you and your family's health & wellbeing

• Discounts to some of Australia's leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more

• Opportunities for career progression

Further enquiries can be directed Tracy Davidson, Talent Acquisition Specialist via email to [e-mail]

Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds