Project Coordinator - Kent Town Office

Ahrens Pty Ltd; South Australia; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Employee Assistance Program

Discounts with corporate partners

Career progression opportunities

Equal Opportunity employer

Job summary

Ahrens-Pty-Ltd is seeking a Project Coordinator to join our Mining Projects division, coordinating between the office and site. You’ll back up the General Manager, Project Managers, Estimating, Contracts and site teams, chasing actions and ensuring information flows across multiple projects.

Strong planning, clear communication, and the ability to work in a team or independently are essential. Travel to remote area sites will be required; experience with Procore, Aconex, or InEight is a plus.

Qualifications

• Experience coordinating projects in construction, mining, or industrial services.
• Strong planning and time-management skills with attention to detail.
• Clear written and verbal communication; able to work in a team or independently.

Responsibilities

• Coordinate day-to-day project activity between office and site.
• Support tenders: collate documents, track clarifications and coordinate inputs from subcontractors and suppliers.
• Keep programs, action registers and reports current; run meetings with agendas, minutes and follow-up.
• Support procurement and logistics: POs, supplier follow-up, long-lead items, travel, accommodation, vehicles and site access.
• Help Contracts Administrators and PMs with progress claims, variations and subcontract records.
• Run document control and project registers (Procore, Aconex, InEight or similar).
• Support mobilisation, site onboarding and close-out documentation.
• Flag delays and constraints early, and escalate to the right person.
• Follow HSEQ requirements and report hazards and incidents promptly.

Skills

Project coordination

Time management

Team collaboration

Tools

Microsoft Office

Job description

Summary

About the role

Our Mining Projects division is seeking a Project Coordinator to be the glue between the office and site. You'll back up the General Manager, Project Managers, Estimating, Contracts and site teams. You'll chase actions, connect information and make sure nothing falls through the cracks across multiple projects.

Key responsibilities

Coordinate day-to-day project activity between office and site

Support tenders: collate documents, track clarifications and coordinate inputs from subcontractors and suppliers

Keep programs, action registers and reports current, and run meetings with clear agendas, minutes and follow-up

Support procurement and logistics: POs, supplier follow-up, long-lead items, travel, accommodation, vehicles and site access

Help Contracts Administrators and PMs with progress claims, variations and subcontract records

Run document control and project registers (Procore, Aconex, InEight or similar)

Support mobilisation, site onboarding and close-out documentation

Flag delays and constraints early, and escalated to the right person

Follow HSEQ requirements and report hazards and incidents promptly

About you

Experience in project coordination or administration in construction, mining, engineering or industrial services

A good grasp of how estimating, commercial, project and site teams fit together

Strong planning and time-management skills, and the discipline to follow things through

Clear written and verbal communication, with sharp attention to detail

Confidence working in a team and independently

Microsoft Office (Word, Excel, Outlook, Teams)

Willingness to travel to remote area sites

About us

Ahrens is a fifth-generation, Australian family-owned company, with over 120 years' experience in delivering a wide range of high-quality and cost-effective products and projects across Australia, with footprints overseas. With over 2,000 employees Australia-wide, we are united by a positive and supportive team culture, a commitment to look after each other, be the best we can and represent a diverse range of backgrounds and skills.

Employee Assistance Program, supporting you and your family's health & wellbeing

Discounts to some of Australia's leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more

Opportunities for career progression

Ahrens is an Equal Opportunity employer who recognises the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds