Project Coordinator

Programmed; Shire Of East Pilbara; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Paid parental leave

Employee benefits program

Career development opportunities

Full-time permanent opportunity

Job summary

Programmed Facility Management is seeking an organised and customer-focused Project Coordinator to join our WA Housing Contract team. You will coordinate project activities from scoping through to completion, ensuring projects are delivered safely, on time and within budget.

This role suits someone with a trade-based background and experience in project coordination, contract administration and maintenance delivery.

Qualifications

• Trade-based background in housing, maintenance, construction or facilities management.
• Experience in project coordination, contract administration, maintenance delivery or similar.
• Strong stakeholder management with clients and contractors.
• Excellent verbal and written communication.
• Strong organisational and time-management capabilities.
• Proficiency with Excel, Word, Outlook and Project.
• Ability to work under pressure and meet deadlines.
• Proactive, accountable and team-oriented.

Responsibilities

• Manage and coordinate QR1 and QR2 work packages from initial scope through to project completion.
• Develop scopes of works, obtain quotations and coordinate procurement activities.
• Build and maintain relationships with clients, subcontractors and internal stakeholders.
• Support Project Managers with scheduling, budgeting, reporting and delivery activities.
• Coordinate trade contractors and monitor progress, cost and quality outcomes.
• Prepare project reports, maintain project records and manage Excel-based tracking tools.
• Attend site inspections and stakeholder meetings for upcoming and active projects.
• Assist with variation management and project administration requirements; support handovers and close-out.

Skills

Project coordination

Contract administration

Stakeholder management

Communication

Time management

Relationship building

Tools

Microsoft Excel

Microsoft Word

Microsoft Project

Outlook

Job description

Some of the key benefits of joining Programmed include:

• Support the delivery of essential housing maintenance and refurbishment projects across the Pilbara
• Full-time permanent opportunity with a leading property and maintenance services provider
• Work closely with clients, subcontractors and operational teams
• Career development opportunities within project delivery and contract management
• Varied role combining project coordination, stakeholder engagement and commercial support
• Paid parental leave and employee benefits program
• Supportive team culture focused on safety, quality and customer service

About the Opportunity

Programmed Facility Management is seeking an organised and customer-focused Project Coordinator to join our WA Housing Contract team.

In this role, you will support the successful delivery of maintenance, refurbishment and improvement projects across a diverse housing portfolio. Working alongside Project Managers, clients and trade contractors, you will coordinate project activities from scoping through to completion, ensuring projects are delivered safely, on time and within budget.

This role is ideally suited to someone who thrives in a fast-paced environment, enjoys building strong stakeholder relationships and is looking to grow their project management career within a supportive and dynamic team.

Key Responsibilities

• Manage and coordinate QR1 and QR2 work packages from initial scope through to project completion.
• Develop scopes of works, obtain quotations and coordinate procurement activities.
• Build and maintain strong relationships with clients, subcontractors and internal stakeholders.
• Support Project Managers with project scheduling, budgeting, reporting and delivery activities.
• Coordinate trade contractors and monitor project progress, cost and quality outcomes.
• Prepare project reports, maintain project records and manage Excel-based tracking tools.
• Conduct RFQ processes and evaluate supplier and subcontractor submissions.
• Attend site inspections and stakeholder meetings for upcoming and active projects.
• Assist with variation management and project administration requirements.Support project handovers, defect rectification activities and close-out documentation.

About You

To be successful in this role, you will be a highly organised professional with excellent communication skills and a strong customer-focused approach.

You will also possess:

• Trade-based background or experience within housing, maintenance, construction or facilities management.
• Experience in project coordination, contract administration, maintenance delivery or a similar role.
• Strong stakeholder management skills and the ability to build relationships with clients and contractors.
• Excellent verbal and written communication skills.
• Strong organisational and time-management capabilities.
• High attention to detail and ability to manage multiple priorities.
• Experience using Microsoft Excel, Word, Outlook and Project.
• Ability to work effectively under pressure and meet deadlines.
• A proactive approach with a strong sense of accountability and ownership.
• High levels of integrity, professionalism and teamwork.

Highly Regarded

• Experience managing quotations, scopes of work and subcontractor performance.
• Knowledge of project delivery, maintenance contracts or social housing environments.

About Us

Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries.

Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.

Work With Us

Join us on our mission to build outstanding people, strong customers and great communities.

Our Commitment

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.

We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.

Reference number: 973923
Profession:Operations/Project Management

Company: Programmed
Date posted: 7th Sep, 2026