Project Coordinator

Codafication; Brisbane; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work model

Fortitude Valley office

Quarterly staff functions

Volunteer leave

Career progression

L&D platform access

Regular 1-2-1 meetings

Job summary

Codafication is seeking a Project Coordinator to join our PMO in Brisbane. You’ll thrive in a fast-paced tech environment, coordinating multiple projects, managing priorities, and keeping every detail on track.

You’ll work closely with Account Managers, Business Analysts and Software Engineers to plan timelines, monitor resources and report progress, ensuring clear communication across stakeholders and successful project delivery. Hybrid work and office culture are encouraged.

Qualifications

• Strong organisational and time management abilities in a fast-paced tech environment.
• Excellent written and verbal communication with internal and external stakeholders.
• Experience maintaining project documentation, action logs and status reports.
• Familiarity with PM tools Jira, Confluence and ClickUp is advantageous.
• Understanding of Agile methodologies and sprint-based delivery.

Responsibilities

• Develop and maintain project plans, schedules and timelines, tracking progress against milestones, sprints and deliverables.
• Coordinating stakeholder communications to ensure alignment and manage client expectations.
• Preparing meeting minutes, action logs, project plans and status reports with accurate documentation.
• Coordinating activities across internal teams and external stakeholders to manage dependencies.
• Monitoring effort, resource allocation and costs against budgets and work orders.
• Proactively identifying and escalating risks, issues and dependencies.
• Maintaining accurate project records and updating Jira and other PM tools to show progress.

Skills

Organisational skills

Time management

Communication

Documentation

Jira

Confluence

Tools

Jira

Confluence

ClickUp

Job description

Codafication is a tech company located just off James Street in Brisbane’s Fortitude Valley. We have developed globally recognised solutions for the insurance and construction industries. Our mission is to pioneer new ways to make the world simpler - and we are building solutions that streamline experiences for our customers making them more efficient and cost-effective. With deep domain knowledge and client partnerships across the trillion-dollar global insurance and construction industries, we are scaling our products and utilisation across Australia, New Zealand and into North America.

Check us out at Codafication.com.

About the Role

No day is the same as a Project Coordinator at Codafication! To succeed in this role, you'll be highly organised, enjoy problem-solving and thrive in a fast-paced environment where you're coordinating multiple projects, managing competing priorities and keeping things on track.

As part of our Project Management Office (PMO), you'll play an important role in supporting the successful delivery of our client and product projects. Reporting through to the Exec Manager for Client Services, you'll work closely with our Account Managers, Business Analysts and Software Engineering teams, you'll coordinate project activities, monitor timelines and resources, and ensure clear communication across stakeholders to help deliver successful project outcomes.

Your key responsibilities will include:

• Developing and maintaining project plans, schedules and timelines, tracking progress against agreed milestones, sprints and deliverables.
• Coordinating stakeholder communications to ensure alignment, provide project updates and manage client expectations.
• Preparing meeting minutes, action logs, project plans and status reports, ensuring documentation is accurate, up to date and appropriately approved.
• Coordinating activities across internal teams and external stakeholders, managing dependencies to minimise bottlenecks and delays.
• Monitoring project effort, resource allocation and costs against approved budgets and work orders.
• Proactively identifying and escalating project risks, issues and dependencies to support timely and successful delivery.
• Maintaining accurate project records and updating Jira and other project management tools to ensure visibility of progress, priorities and outstanding actions.
  

About you

As our successful candidate, you will have:

• Previous experience in a Project Coordinator, Project Administrator or similar role, ideally within technology, software development or a related environment.
• Strong organisational and time management skills, with the ability to manage multiple projects and competing deadlines.
• Excellent written and verbal communication skills, with confidence engaging with internal teams and external stakeholders.
• Experience maintaining project schedules, documentation, action registers and status reports.
• Familiarity with project management tools such as Jira, Confluence and ClickUp (advantageous).
• An understanding of Agile methodologies, software development lifecycles or sprint-based delivery environments.
• Strong problem-solving skills and a proactive approach to identifying risks, resolving issues and keeping projects on track.
• High attention to detail and the ability to maintain accurate project records and reporting.

Life at Coda

• Brand new Fortitude Valley Office bordering James Street Precinct
  
• Quarterly staff functions - Celebrate our success as a team
• Be recognised and rewarded for your achievements
• Revitalise Days + Volunteer Leave giving you up to 3 extra leave days a year to do what you love
  
• Regular 1-2-1 time with your leader to and access to our L&D platform to accelerate your career
• Genuinecareerprogression
• Hybrid working environment to promote genuine work-life balance

Sponsorship will not offered for this role.

This is a hybrid opportunity, with minimum weekly office days at our Fortitude Valley office.

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