Project Coordinator

Colliers; Western Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

Colliers in Perth is seeking a Project Coordinator to join our team. You will coordinate the administrative functions of projects, supporting Engineers and Project Managers to deliver client work efficiently and accurately.

The role focuses on taking routine admin tasks away from engineers and designers so they can focus on client management and technical work, while maintaining records and improving delivery processes.

Qualifications

• Must be quick learner and problem solver.
• Able to effectively manage priorities and work on various projects simultaneously.
• Ability to interpret and communicate basic technical information to clients and teams.
• Support Project Managers to plan and manage projects across all delivery stages.

Responsibilities

• Coordinate day-to-day project delivery, supporting Engineers to meet milestones and quality standards.
• Manage project administration including proposals, setup, contracts, tender processes, invoicing and reporting.
• Liaise with clients, contractors, authorities and internal teams to coordinate approvals and communications.
• Maintain accurate project records, financial data and continuous improvement of delivery processes.

Skills

Attention to detail

Time management

Team player

Effective communication

Job description

• Employment Category: Permanent Full Time

Company Description

Colliers (NASDAQ, TSX: CIGI) is a global diversified professional services and investment management company operating through three industry-leading businesses: Commercial Real Estate, Engineering, and Investment Management. With greater than a 30-year track record of consistent growth and strong recurring cash flows, we scale complementary, high-value businesses that provide essential services across the full asset lifecycle. Our unique partnership philosophy empowers exceptional leaders, preserves our entrepreneurial culture, and ensures meaningful inside ownership — driving strong alignment and sustained value creation for our shareholders. With $5.7 billion in annual revenues, 24,000 professionals, and $109 billion in assets under management, Colliers is committed to accelerating the success of our clients, investors, and people worldwide.

The Colliers Engineering and Design team specialises in civil, infrastructure, water engineering, town planning and urban design. Key services provided to developers in this service line include site assessment and due diligence, planning approvals and engineering design through to completion of construction.

Job Description

We are seeking a Project Coordinator to join our team in our Perth Office. You will undertake and co-ordinate the administrative functions of projects to support the Engineers and Project Managers to deliver projects successfully for clients. The aim of this role is to take the administrative functions away from engineers and designers so they can focus on client management and technical work.

Specifically:

• Project Coordination & Delivery: Coordinate the day-to-day delivery of projects, supporting Engineers to ensure milestones, deadlines and quality standards are achieved across the project lifecycle.
• Contract & Commercial Administration: Manage project administration including proposals, project setup, contract documentation, tender processes, progress claims, invoicing, cost reporting, variations, authority fees and debtor management.
• Stakeholder & Authority Management: Liaise with clients, contractors, authorities and internal teams to coordinate approvals, service applications, project communications and construction activities.
• Project Systems & Continuous Improvement: Maintain accurate project records, financial and HSEQ systems, coordinate team logistics, and identify opportunities to improve project delivery, processes and team efficiency.

Qualifications

• You must be a quick learner, problem solver and be determined in follow-up coupled with high attention to detail and ability to work as part of a team
• Able to effectively manage priorities and work on various projects at any one time
• Have good situational awareness and ability to quickly recall project status and where tasks are up to without the need to constantly refer to notes
• Ability to interpret and communicate basic technical information to clients, contractors and other internal and external team members.
• Assisting Project Managers to plan and manage projects through involvement in all levels and stages of the project delivery (in the context of providing administrative support).

Additional Information

At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results.

With circa 9,000 experts in Asia Pacific, our enterprising culture and decentralised operating model allows us to act with speed in local markets, seizing opportunities to innovate and accelerate the success of our clients and our people.

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.

We fosteran environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.

Experts join experts, and we welcome you to join us as we lead the industry into the future.