Project Coordinator

Work Initiatives; Baerami; On-site; AUD 97,000 - 109,000; Full time

Benefits offered by this job

Training Courses + Professional Devlop

Flexible work arrangements (Flexi)

EAP program

Job summary

Muswellbrook Shire Council is seeking a Project Coordinator to support delivery of capital projects, coordinating resources, contracts, and site activities. You will work with asset engineering teams, finance, grants, and WHS, ensuring timely progress from concept to delivery.

The role requires tertiary qualifications in construction/project management, strong communication and organisational skills, and a white card. Permanent, full-time with a 35-hour week, based in Muswellbrook, NSW.

Qualifications

• Tertiary qualifications in construction / project management.
• Strong communication and negotiation skills.
• High level of attention to detail and organisation.
• Experience managing multiple projects with project software (Office based).
• General construction induction card (white card).

Responsibilities

• Coordinate multiple projects for Council’s assets with risk mitigation, resource scheduling, contract administration, and site surveillance of quality, environment and WHS.
• Organise and maintain the forward delivery program for budget and resource planning; manage the Infrastructure & Property Directorate team (Site Surveillance Officer and Contracts Administrator).
• Communicate with project managers and stakeholders, internal and external customers and service providers.
• Monitor progress, identify issues, and propose solutions; manage conflicts, allocate resources and track milestones; brief PCG meetings and report progress to stakeholders.

Skills

Tertiary qualifications inConstruction

Strong communication skills

Strong organisational skills

Project management software

White card (Construction Induction)

Job description

About The Position The Project Coordinator provides critical support for the delivery of Council’s capital projects in organising programs, resources, contract administration, and activities efficiently and effectively by communicating and working closely with project managers and Council’s assets teams including roads and drainage, property and building, and water and wastewater.

The Project Coordinator will effectively consult across Council’s business units including asset engineering, communications, finance, grants, and Work Health Safety teams. The role is important to ensure timely and efficient progress of construction projects from concept, design through to delivery managing associated risks.

Key Responsibilities Coordination of multiple projects for Council’s assets ensuring associated risks are mitigated through effective project coordination, scheduling of resources, contract administration, and activities including site surveillance of quality, environmental and Work Health Safety.

Organise and maintain the forward project delivery program for effective budget and resource planning, aligning with both internal and external expectations. Manage a team to be utuilised throughout the Infrastructure & Property Directorate, including the Site Surveillance Officer and Contracts Administrator. Communicate and work closely with project managers for Council’s infrastructure assets, colleagues, internal and external customers, and service providers.

Monitor the progress of works, identify issues, and recommend solutions for resolution with respective managers and project managers. Consult across Council including managing works programming conflicts between sites, allocation of resources including budgets, contract administration, grant and communications requirements, and project milestones, ensuring all stakeholders are working towards deadlines. Ensure administration of the Project Control Group (PCG) meetings and related meetings and agendas, whilst monitoring and reporting on progress of project/s to all relevant stakeholders in a timely and sufficient manner.

About You

• Tertiary qualifications and substantial relevant experience in construction / project management
• Strong communication skills and negotiation skills
• Strong organisational skills and a high level of attention to detail
• Ability to manage multiple projects and components with programmes and project software. (Office based)
• General construction induction card (white card)

What We Offer

• Temporary, full time, 35 hours per week position, up until 29 September 2029
• Salary from $97,086 to $109,040 per year (depending on qualifications, skills and experience) plus 12% superannuation
• Training Courses + Professional Development
• Flexible work arrangements with access to Indoor Accrued Time (Flexi)
• 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
• Access to EAP program for employees and their immediate family

About Muswellbrook Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation. Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger – we have space for you. Further information and to apply For more information on this position please contact the hiring manager Paul Chandler, Manager Building and Recreation on 0438 613 ***.

If you need assistance or an adjustment when submitting your application please contact Human Resources on (02) 6549 3*** or via email **************@muswellbrook.nsw.gov.au.

Please ensure you check your "Junk mail" folder.

The Welcome Experience in Muswellbrook connects you and your family with local people and local resources to help you settle in and feel at home in your new community faster. Learn more at The Welcome Experience : Muswellbrook Shire Council (nsw.gov.au)

Please note that as part of Muswellbrook shire Council's recruitment process, prior to an offer of employment being made, recommended candidates may be subject to a medical assessment which may include alcohol and other drugs testing. Applications close on 15 November 2026 at 11:59pm.