Project Coordinator

Muswellbrook-Shire-Council; Muswellbrook; On-site; AUD 97,000 - 109,000; Full time

Benefits offered by this job

Training Courses + Professional Dev.

Flexible work arrangements (Flexi)

40% Aquatic/Fitness Centre discount

Employee Assistance Program

Job summary

Muswellbrook Shire Council is seeking a Project Coordinator to support the delivery of capital projects across roads, drainage, buildings, and utilities. You will coordinate programs, resources and contract administration, liaising with project managers and asset teams to drive timely progress and manage project risks.

The role collaborates with asset engineering, communications, finance, grants and WHS, ensuring milestones and budgets align with organisational priorities.

Qualifications

• Tertiary qualifications and substantial relevant experience in construction / project management.
• Strong communication skills and negotiation skills.
• Strong organisational skills and a high level of attention to detail.
• Ability to manage multiple projects and components with programmes and project software.

Responsibilities

• Coordinate multiple projects for Council's assets, mitigating risks through planning, scheduling, contract administration and site surveillance for quality, environment and WHS.
• Organise and maintain the forward project delivery program for effective budget and resource planning.
• Manage a team across the Infrastructure & Property Directorate, including the Site Surveillance Officer and Contracts Administrator.
• Communicate with project managers, colleagues, customers and service providers; monitor progress and propose solutions.
• Consult across Council to manage works programming conflicts, resource allocations, budgets, grants and milestones to meet deadlines.
• Oversee administration of PCG meetings and report progress to stakeholders in a timely manner.
• Tertiary qualifications and substantial relevant experience in construction / project management
• Strong communication and negotiation skills
• Strong organisational skills and attention to detail
• Ability to manage multiple projects with project software

Skills

Strong communication

Negotiation

Organisational skills

Project management

Education

Tertiary qualifications in construction/project management

Job description

The Project Coordinator provides critical support for the delivery of Council's capital projects in organisingprograms, resources, contract administration, and activities efficiently and effectively by communicating andworking closely with project managers and Council's assets teams including roads and drainage, property andbuilding, and water and wastewater. The Project Coordinator will effectively consult across Council's businessunits including asset engineering, communications, finance, grants, and Work Health Safety teams. The role isimportant to ensure timely and efficient progress of construction projects from concept, design through todelivery managing associated risks.

Key Responsibilities

• Coordination of multiple projects for Council's assets ensuring associated risks are mitigated through effective project coordination, scheduling of resources, contract administration, and activities including site surveillance of quality, environmental and Work Health Safety.
• Organise and maintain the forward project delivery program for effective budget and resource planning,aligning with both internal and external expectations.
• Manage a team to be utuilised throughout the Infrastructure & Property Directorate, including the SiteSurveillance Officer and Contracts Administrator.
• Communicate and work closely with project managers for Council's infrastructure assets, colleagues,internal and external customers, and service providers. Monitor the progress of works, identify issues, andrecommend solutions for resolution with respective managers and project managers.
• Consult across Council including managing works programming conflicts between sites, allocation ofresources including budgets, contract administration, grant and communications requirements, and projectmilestones, ensuring all stakeholders are working towards deadlines.
• Ensure administration of the Project Control Group (PCG) meetings and related meetings and agendas,whilst monitoring and reporting on progress of project/s to all relevant stakeholders in a timely andsufficient manner.
• Tertiary qualifications and substantial relevant experience in construction / project management
• Strong communication skills and negotiation skills
• Strong organisational skills and a high level of attention to detail
• Ability to manage multiple projects and components with programmes and project software. (Officebased)

What we offer

• Temporary, full time,35 hours per week position, up until 29 September 2029
• Salaryfrom $97,086 to $109,040 per year(depe nding on qualifications, skills and experience) plus 12% superannuation
• Training Courses + Professional Development
• Flexible work arrangements with access to Indoor Accrued Time (Flexi)
• 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
• Access to EAP program for employees and their immediate family

About Muswellbrook

Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.

Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger - we have space for you.

Applications close on 15 November 2026 at 11:59pm.

About Muswellbrook

Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.

Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger - we have space for you.