Project Coordinator

Muswellbrook Shire Council; Muswellbrook; On-site; AUD 97,000 - 109,000; Full time

Benefits offered by this job

Training Courses + Professional Devlop

Flexible work arrangements (Flexi)

40% discount on Aquatic & Fitness Club

Employee Assistance Program (EAP)

Job summary

Muswellbrook Shire Council is seeking a Project Coordinator to support the delivery of capital projects by coordinating programs, resources, contract administration and activities, and by working closely with project managers and asset teams across roads, drainage, property, building, water and wastewater.

You will lead a small team within the Infrastructure & Property Directorate, manage milestones, monitor progress, and prepare reports for stakeholder meetings.

Qualifications

• Tertiary qualifications and substantial relevant experience in construction / project management.
• Strong communication skills and negotiation skills.
• Strong organisational skills and a high level of attention to detail.
• Ability to manage multiple projects and components with programmes and project software.

Responsibilities

• Coordination of multiple projects for Council’s assets with risk mitigation, scheduling, contract administration and site surveillance.
• Organise and maintain the forward project delivery program for budget and resource planning.
• Manage a team within the Infrastructure & Property Directorate, including Site Surveillance Officer and Contracts Administrator.
• Communicate with project managers, staff, customers and service providers; monitor progress and resolve issues.
• Consult across Council to manage programming conflicts, budget allocation, grants and milestones.
• Support PCG meetings and report progress to stakeholders in a timely manner.

Skills

Construction / project management

Education

Tertiary qualifications

Job description

The Project Coordinator provides critical support for the delivery of Council’s capital projects in organising programs, resources, contract administration, and activities efficiently and effectively by communicating and working closely with project managers and Council’s assets teams including roads and drainage, property and building, and water and wastewater. The Project Coordinator will effectively consult across Council’s business units including asset engineering, communications, finance, grants, and Work Health Safety teams. The role is important to ensure timely and efficient progress of construction projects from concept, design through to delivery managing associated risks.

Key Responsibilities

• Coordination of multiple projects for Council’s assets ensuring associated risks are mitigated through effective project coordination, scheduling of resources, contract administration, and activities including site surveillance of quality, environmental and Work Health Safety.
• Organise and maintain the forward project delivery program for effective budget and resource planning, aligning with both internal and external expectations.
• Manage a team to be utuilised throughout the Infrastructure & Property Directorate, including the Site Surveillance Officer and Contracts Administrator.
• Communicate and work closely with project managers for Council’s infrastructure assets, colleagues, internal and external customers, and service providers. Monitor the progress of works, identify issues, and recommend solutions for resolution with respective managers and project managers.
• Consult across Council including managing works programming conflicts between sites, allocation of resources including budgets, contract administration, grant and communications requirements, and project milestones, ensuring all stakeholders are working towards deadlines.
• Ensure administration of the Project Control Group (PCG) meetings and related meetings and agendas, whilst monitoring and reporting on progress of project/s to all relevant stakeholders in a timely and sufficient manner.

Read the Position Description and learn more about this exciting opportunity.

About you

• Tertiary qualifications and substantial relevant experience in construction / project management
• Strong communication skills and negotiation skills
• Strong organisational skills and a high level of attention to detail
• Ability to manage multiple projects and components with programmes and project software. (Office based)

What we offer

• Temporary, full time, 35 hours per week position, up until 29 September 2029
• Salary from $97,086 to $109,040 per year (depending on qualifications, skills and experience) plus 12% superannuation
• Training Courses + Professional Development
• Flexible work arrangements with access to Indoor Accrued Time (Flexi)
• 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
• Access to EAP program for employees and their immediate family

About Muswellbrook

Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.

The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.

Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.

It is a great place to grow your career and be part of something bigger – we have space for you.

Further information and to apply

• Applications close on 15 November 2026 at 11:59pm.

The Welcome Experience

The Welcome Experience in Muswellbrook connects you and your family with local people and local resources to help you settle in and feel at home in your new community faster. Learn more at The Welcome Experience : Muswellbrook Shire Council (nsw.gov.au)

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