Project Controls

Department of Defence; Port Stephens Council; On-site; AUD 90,000 - 130,000; Full time

Job summary

Department of Defence, ASCISPO at RAAF Base Williamtown, NSW, seeks a Project Scheduling Specialist to support delivery of air force upgrades. You will assist with project scheduling, provide expert advice, and help plan, review and adjust priorities.

The role requires ITAR awareness, ability to engage stakeholders, and the ability to deliver results with limited supervision. A Negative Vetting Level 1 clearance is required.

Qualifications

• Strong organisational skills, attention to detail, ability to prioritise and deliver in a timely manner.
• Well-developed interpersonal skills, including communicating clearly and confidently, both orally and in writing.
• Initiative working with limited supervision whilst engaging multiple stakeholders to achieve project outputs.

Responsibilities

• Assist with project scheduling, providing critical expert advice and assistance.
• Manage and supervise all project scheduling providing critical expert advice and assistance.
• Use initiative and experience to analyse, plan, review and adjust priorities and work activities to meet business outcomes.
• Undertake objective, systematic analysis and draw accurate conclusions based on evidence providing detailed technical, operational, professional and procedural advice for complex activities.
• Engage with stakeholders and manage stakeholders' expectations to deliver agreed project outcomes.

Job description

Airborne Surveillance Control & Intelligence Systems Program Office (ASCISPO), located at RAAF Base Williamtown, NSW performs sustainment and major capability upgrades for Air Force's fleet. The Project will introduce the fleet through collaboration with coalition partners.

The position is responsible to:

• Assist with project scheduling, providing critical expert advice and assistance.
• Manage and supervise all project scheduling providing critical expert advice and assistance.
• Use initiative and experience to analyse, plan, review and adjust priorities and work activities to meet business outcomes.
• Undertake objective, systematic analysis and draw accurate conclusions based on evidence providing detailed technical, operational, professional and procedural advice for complex activities.
• Engage with stakeholders and manage stakeholders' expectations to deliver agreed project outcomes.

This role has been identified as requiring access to International Traffic in Arms Regulations (ITAR) controlled technologies. The ITAR is United States (US) law that controls the manufacture, sale, use and access of defence and military end‑use articles on the United States Munitions List. It is the policy of the US to deny exports of ITAR controlled technologies to proscribed countries. This may also apply to access by persons who hold or have held a citizenship, or current permanent residency, of said countries. Defence utilises workforce mechanisms to mitigate these restrictions, which will require applicants provide details of all current citizenships and permanent residencies, as well as previously held citizenships. Defence collects citizenship details to confirm an applicant’s eligibility for the role and to maintain compliance with international obligations.

About our Team

Airborne Surveillance Control and Intelligence Systems Program Office (ASCISPO) plays a critical role in shaping the future of Australia’s airborne surveillance capability. Working with leading industry partners and international military services, we deliver engineering, maintenance, logistics, and training support for the Air Force’s fleet and we’re driving the acquisition of its next‑generation replacement.

Part of Defence’s capability delivery agency, our integrated team includes Australian Public Servants, Australian Defence Force personnel and industry experts, and is primarily based at RAAF Base Williamtown, NSW with a small presence in the USA.

At ASCISPO, we pride ourselves on our workplace culture. We:

• Build trust through partnerships that deliver real capability outcomes.
• Empower bold decision‑making through informed risk assessment.
• Champion flexibility and creativity to deliver timely solutions.
• Prioritise balance and well‑being so our people thrive.
• Invest in growth and learning, and celebrate diversity.

Join the team that’s Trusted to Deliver.

Our Ideal Candidate

The successful candidate will demonstrate:

• Strong organisational skills, attention to detail, ability to prioritise and deliver in a timely manner.
• Well‑developed interpersonal skills, including communicating clear and confidently, both orally and written.
• Initiative working with limited supervision whilst engaging multiple stakeholders to achieve project outputs.
• Ability to deliver, plan and support Project Management activities through experience in scheduling.
• Financial acumen the successful candidate will demonstrate an interest in career development and training becoming highly effective in the short to medium term.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

The key duties of the position include:

The Role

Airborne Surveillance Control & Intelligence Systems Program Office (ASCISPO), located at RAAF Base Williamtown, NSW performs sustainment and major capability upgrades for Air Force's fleet. The Project will introduce the fleet through collaboration with coalition partners.

The position is responsible to:

• Assist with project scheduling, providing critical expert advice and assistance.
• Manage and supervise all project scheduling providing critical expert advice and assistance.
• Use initiative and experience to analyse, plan, review and adjust priorities and work activities to meet business outcomes.
• Undertake objective, systematic analysis and draw accurate conclusions based on evidence providing detailed technical, operational, professional and procedural advice for complex activities.
• Engage with stakeholders and manage stakeholders' expectations to deliver agreed project outcomes.

This role has been identified as requiring access to International Traffic in Arms Regulations (ITAR) controlled technologies. The ITAR is United States (US) law that controls the manufacture, sale, use and access of defence and military end‑use articles on the United States Munitions List. It is the policy of the US to deny exports of ITAR controlled technologies to proscribed countries. This may also apply to access by persons who hold or have held a citizenship, or current permanent residency, of said countries. Defence utilises workforce mechanisms to mitigate these restrictions, which will require applicants provide details of all current citizenships and permanent residencies, as well as previously held citizenships. Defence collects citizenship details to confirm an applicant’s eligibility for the role and to maintain compliance with international obligations.

About our Team

Airborne Surveillance Control and Intelligence Systems Program Office (ASCISPO) plays a critical role in shaping the future of Australia’s airborne surveillance capability. Working with leading industry partners and international military services, we deliver engineering, maintenance, logistics, and training support for the Air Force’s fleet and we’re driving the acquisition of its next‑generation replacement.

Part of Defence’s capability delivery agency, our integrated team includes Australian Public Servants, Australian Defence Force personnel and industry experts, and is primarily based at RAAF Base Williamtown, NSW with a small presence in the USA.

At ASCISPO, we pride ourselves on our workplace culture. We:

• Build trust through partnerships that deliver real capability outcomes.
• Empower bold decision‑making through informed risk assessment.
• Champion flexibility and creativity to deliver timely solutions.
• Prioritise balance and well‑being so our people thrive.
• Invest in growth and learning, and celebrate diversity.

Join the team that’s Trusted to Deliver.

Our Ideal Candidate

The successful candidate will demonstrate:

• Strong organisational skills, attention to detail, ability to prioritise and deliver in a timely manner.
• Well‑developed interpersonal skills, including communicating clear and confidently, both orally and written.
• Initiative working with limited supervision whilst engaging multiple stakeholders to achieve project outputs.
• Ability to deliver, plan and support Project Management activities through experience in scheduling.
• Financial acumen the successful candidate will demonstrate an interest in career development and training becoming highly effective in the short to medium term.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work‑life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers