Project Contracts Administrator: Cost Control & Invoicing

Epiphany Training + Consulting; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Epiphany Training + Consulting is seeking a Contracts Administrator to manage end-to-end project invoicing, cost control and contract administration for complex building projects in Marsden Park NSW. You will align invoices with POs, maintain records and support procurement and subcontract activities.

The role requires 5+ years of experience in contract administration within construction, strong financial understanding and proficiency with Procore and MS Office.

Qualifications

• Tertiary qualifications in quantity surveying or related field.
• Minimum 5 years' experience in contract administration in building construction.
• Experience on commercial, industrial or large-scale projects.
• Strong understanding of financial reporting, procurement, cost control.
• Experience administering subcontractor agreements, variations and cost documentation.
• High proficiency with Microsoft Office and construction financial management systems.
• Experience using Procore will be highly regarded.

Responsibilities

• Manage supplier invoicing approvals, financial system entries and calendars.
• Assess subcontractor/supplier capability, review proposals and raise POs/subcontract agreements.
• Maintain project registers, document control, material tracking and filing.
• Support start-up documentation, pricing requests, cost forecasting, monthly reporting and cost control.
• Administer contract requirements including invoicing, variations and final accounts.
• Support administration of subcontractor agreements and project-related documentation.
• Participate in project meetings, site inductions and safety walks.
• Ensure accurate administration during tender, execution and close-out phases.
• Compile and submit as-built documentation and handover packages.
• Maintain accurate project records using Procore.

Skills

Communication

Negotiation

Stakeholder management

Attention to detail

Financial literacy

Education

Quantity surveying

Construction management

Construction law

Business administration

Engineering

Procurement

Tools

Procore

Microsoft Office

Job description

Epiphany Training + Consulting is seeking a Contracts Administrator to manage end-to-end project invoicing, cost control and contract administration for complex building projects in Marsden Park NSW. You will align invoices with POs, maintain records and support procurement and subcontract activities.

The role requires 5+ years of experience in contract administration within construction, strong financial understanding and proficiency with Procore and MS Office.