Project Co-Ordinator Experienced

Innovateq Pty Ltd

Melbourne

Hybrid

AUD 85,000 - 90,000

Full time

14 days+

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Benefits offered by this job

Competitive remuneration

Friendly team environment

Hybrid in-office / work-from-home

Job summary

Innovateq Australia is seeking an enthusiastic Project Coordinator to manage planning, scheduling and execution of Audio-Visual projects in Thomastown, Melbourne. You will coordinate resources, manage timelines, and liaise with clients and internal teams to ensure on-time delivery.

Ideal candidates have 3–5 years in project coordination, strong English communication, proficient Excel, and familiarity with Smartsheet; willingness to work a flexible hybrid in-office/remote schedule and occasional

Qualifications

3–5 years in project coordination or similar administrative role
Proficiency in the Microsoft Office Suite, with intermediate Excel
Experience with Smartsheet Project Management is beneficial
Excellent written and verbal communication skills in English
Strong organizational and time management abilities

Responsibilities

Project planning and scheduling with PMs; maintain milestones and timelines
Act as central point of contact between project teams and stakeholders
Maintain project documentation and distribute status reports
Identify and mitigate project risks; escalate critical issues
Monitor deliverables to meet quality standards and client requirements
Engage stakeholders and gather feedback for continuous improvement

Skills

Communication

Organization

Budget management

Autonomy

Tools

Microsoft Excel

Smartsheet

Job description

INNOVATEQ AUSTRALIA is a leading IT & AV Technology Services provider that focuses on delivering tailor made business solutions for its clients. Our rapid growth and success can be attributed to our proactive team, and we are now seeking an enthusiastic and hard-working AV Technician to join our dynamic work environment.

We are seeking a Project Co-Ordinator to ensuring the smooth execution and timely completion of Audio-Visual projects. This position requires a blend of technical knowledge, organizational skills, and effective communication to coordinate various project elements and stakeholders.

The Role & Responsibilities:

1. Project Planning and Scheduling:

Collaborate with project managers to create project plans.
Develop and maintain project schedules, milestones, and timelines.
Coordinate resources, equipment, and materials required for project implementation.

2. Communication and Coordination:

Act as a central point of contact between different project teams and stakeholders.
Facilitate regular meetings, provide status updates, and ensure alignment on project goals.
Communicate project progress, challenges, and resolutions to relevant stakeholders.

3. Documentation and Reporting:

Maintain accurate project documentation, including meeting minutes, reports, and project status updates.
Generate and distribute progress reports to project teams and management.
Track project expenses, budgets, and resource utilization.

4. Risk Management and Issue Resolution:

Identify potential project risks and assist in developing mitigation strategies.
Proactively address project issues by collaborating with relevant teams to find solutions.
Escalate critical issues to the project manager for timely resolution.

5. Quality Assurance:

Monitor project deliverables to ensure they meet quality standards and client requirements.
Conduct quality checks and inspections at key project stages.
Implement and maintain quality assurance processes throughout the project lifecycle.

6. Stakeholder Engagement:

Foster positive relationships with clients, vendors, and internal teams.
Address stakeholder concerns and ensure their expectations are met or exceeded.
Gather feedback and insights for continuous improvement in project delivery.

Experience Required:

3-5 years of demonstrated experience in a project coordination or similar administrative role.

Proficiency in the Microsoft Office Suite, with intermediate to advanced skills in Microsoft Excel.

Experience with the Smartsheet Project Management platform is beneficial

Excellent written and verbal communication skills in English, with a professional demeanour.

Strong organizational and time management abilities.

Proven ability to work autonomously and manage competing priorities effectively.

Experience in budget management and cost control.

Australian Residency / VISA entitlement to work in Australia full time

Beneficial Skills & Interests:

A genuine interest or foundational knowledge in technology, IT, or AudioVisual solutions.

Experience working in a remote or work-from-home environment.

Additional Information:

This is a full-time position based in Thomastown, Melbourne. The role may require occasional travel to project sites. Competitive salary and related paid expenses offered based on qualifications and experience.

What We Offer:

The opportunity to develop your project coordination skills within a supportive team environment.

Exposure to exciting and diverse IT and Audio-Visual projects across Australia and New Zealand.

A flexible hybrid in office / work-from-home arrangement.

Why choose Innovateq?

If you are a proactive and detail-oriented individual looking to advance your career in project coordination within the technology sector, we encourage you to apply.

Work for a company that truly values their staff and rewards their performance. Receive on the job training and a commitment to ongoing professional development and career progression. As well, Innovateq also offers: