AV Project Coordinator - Hybrid, Melbourne

Innovateq Pty Ltd; Melbourne; Hybrid; AUD 85,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Friendly team environment

Hybrid in-office / work-from-home

Job summary

Innovateq Australia is seeking an enthusiastic Project Coordinator to manage planning, scheduling and execution of Audio-Visual projects in Thomastown, Melbourne. You will coordinate resources, manage timelines, and liaise with clients and internal teams to ensure on-time delivery.

Ideal candidates have 3–5 years in project coordination, strong English communication, proficient Excel, and familiarity with Smartsheet; willingness to work a flexible hybrid in-office/remote schedule and occasional

Qualifications

• 3–5 years in project coordination or similar administrative role
• Proficiency in the Microsoft Office Suite, with intermediate Excel
• Experience with Smartsheet Project Management is beneficial
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities

Responsibilities

• Project planning and scheduling with PMs; maintain milestones and timelines
• Act as central point of contact between project teams and stakeholders
• Maintain project documentation and distribute status reports
• Identify and mitigate project risks; escalate critical issues
• Monitor deliverables to meet quality standards and client requirements
• Engage stakeholders and gather feedback for continuous improvement

Skills

Communication

Organization

Budget management

Autonomy

Tools

Microsoft Excel

Smartsheet

Job description

INNOVATEQ AUSTRALIA is a leading IT & AV Technology Services provider that focuses on delivering tailor made business solutions for its clients. Our rapid growth and success can be attributed to our proactive team, and we are now seeking an enthusiastic and hard-working AV Technician to join our dynamic work environment.

We are seeking a Project Co-Ordinator to ensuring the smooth execution and timely completion of Audio-Visual projects. This position requires a blend of technical knowledge, organizational skills, and effective communication to coordinate various project elements and stakeholders.

The Role & Responsibilities:

1. Project Planning and Scheduling:
Collaborate with project managers to create project plans.
Develop and maintain project schedules, milestones, and timelines.
Coordinate resources, equipment, and materials required for project implementation.

2. Communication and Coordination:
Act as a central point of contact between different project teams and stakeholders.
Facilitate regular meetings, provide status updates, and ensure alignment on project goals.
Communicate project progress, challenges, and resolutions to relevant stakeholders.

3. Documentation and Reporting:
Maintain accurate project documentation, including meeting minutes, reports, and project status updates.
Generate and distribute progress reports to project teams and management.
Track project expenses, budgets, and resource utilization.

4. Risk Management and Issue Resolution:
Identify potential project risks and assist in developing mitigation strategies.
Proactively address project issues by collaborating with relevant teams to find solutions.
Escalate critical issues to the project manager for timely resolution.

5. Quality Assurance:
Monitor project deliverables to ensure they meet quality standards and client requirements.
Conduct quality checks and inspections at key project stages.
Implement and maintain quality assurance processes throughout the project lifecycle.

6. Stakeholder Engagement:
Foster positive relationships with clients, vendors, and internal teams.
Address stakeholder concerns and ensure their expectations are met or exceeded.
Gather feedback and insights for continuous improvement in project delivery.

Experience Required:

3-5 years of demonstrated experience in a project coordination or similar administrative role.

Proficiency in the Microsoft Office Suite, with intermediate to advanced skills in Microsoft Excel.

Experience with the Smartsheet Project Management platform is beneficial

Excellent written and verbal communication skills in English, with a professional demeanour.

Strong organizational and time management abilities.

Proven ability to work autonomously and manage competing priorities effectively.

Experience in budget management and cost control.

Australian Residency / VISA entitlement to work in Australia full time

Beneficial Skills & Interests:

A genuine interest or foundational knowledge in technology, IT, or AudioVisual solutions.

Experience working in a remote or work-from-home environment.

Additional Information:

This is a full-time position based in Thomastown, Melbourne. The role may require occasional travel to project sites. Competitive salary and related paid expenses offered based on qualifications and experience.

What We Offer:

The opportunity to develop your project coordination skills within a supportive team environment.

Exposure to exciting and diverse IT and Audio-Visual projects across Australia and New Zealand.

A flexible hybrid in office / work-from-home arrangement.

Why choose Innovateq?

If you are a proactive and detail-oriented individual looking to advance your career in project coordination within the technology sector, we encourage you to apply.

Work for a company that truly values their staff and rewards their performance. Receive on the job training and a commitment to ongoing professional development and career progression. As well, Innovateq also offers:

Competitive Remuneration

A Friendly Team Environment & Supportive Culture

Details

Office Location – Thomastown VIC 3074

Working Hours 9am to 5pm – Monday to Friday (Flexible with some working from home days)

Full Time

$85K to $90K per annum plus super, and phone - Negotiable based on experience

Phone Expenses Paid for

Travel Required at times and pay for Fuel and Tolls and related expenses

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .