Bid Coordinator

UGL; North Sydney; On-site; AUD 95,000 - 130,000; Full time

Benefits offered by this job

16 weeks parental leave

Salary continuance insurance

Medibank health insurance discount

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards Discount Program

Job summary

UGL, part of the CIMIC Group, is seeking a Bid Coordinator to support major infrastructure opportunities. The role focuses on coordinating bid submissions, maintaining centralized bid documentation, and assisting delivery teams in a fast-paced environment.

With 5+ years in a similar role within engineering or construction, you will leverage SAP and Excel to streamline processes, manage deadlines, and liaise with internal and external stakeholders across multiple sectors.

Qualifications

• 5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.
• Strong SAP and Excel skills.
• Demonstrated ability to work independently to organise and prioritise demands in a fast-paced setting.

Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.
• Establish and maintain a centralized bid documentation repository with proper version control.
• Provide administrative assistance to the project delivery team and ensure documentation complies with contractual obligations.
• Support project schedules by tracking milestones, tasks, and deliverables.
• Facilitate communication between internal teams, external partners, and stakeholders.
• Compile reports and dashboards to track performance metrics and progress updates.
• Oversee submission, review, and approval workflows for project documentation including budgets and schedules.

Skills

SAP

Excel

Computer skills

Job description

UGL provides engineering, construction, and maintenance services across diverse sectors including rail, road and tunnel, oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

As part of our national Major Projects team, you'll gain exposure to complex bids across multiple sectors while building relationships with key industry partners and clients.

This is an exciting opportunity to support UGL's continued growth across major infrastructure sectors including data centres, transport and defence. You will play a key role in positioning UGL for some of Australia's largest and most complex infrastructure opportunities.

Key Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.
• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.
• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.
• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.
• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.
• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.
• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.
• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.
• Oversee the submission, review, and approval workflows for project documentation—including budgets, schedules, and technical reports.
• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.
• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

About You

• 5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.
• Strong SAP, Excel and computer skills
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What we offer

• Benefit from 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access our OneRewards Discount Program.