Project Administrator (Construction)

CSF Industries; Cairns Regional; On-site; AUD 60,000 - 80,000; Full time

Job summary

CSF Industries is seeking a Projects Administrator in Cairns to coordinate, implement, and complete project tasks in line with Company Procedures and Documentation. You will work closely with Project Managers to ensure documentation is organized and delivered on time.

Key duties include generating QA docs, managing document flow with principal contractors, and supporting change orders, progress claims and invoices. A strong focus on safety and compliance per CSF policies is required.

Qualifications

• Experience in a similar role within building and construction.
• Ability to plan and organise work schedules and meet timelines.
• Knowledge of regulations, best practices and performance standards.
• Understanding of project management and construction processes.

Responsibilities

• Coordinate with clients, suppliers and Project Managers to keep project docs on track.
• Generate QA documentation including MDRs, ITPs, Material Manifests and drawing management.
• Manage document flow with principal contractors, including programming, safety plans and site inductions.
• Coordinate subcontractors and suppliers for quotes, PO requests, process claims and invoices.
• Assist PMs with change orders, progress claims and tax invoices.
• Attend weekly PM meetings and record minutes.
• Support safe workplace practices and comply with CSF Safety Policies and Safe Work Procedures.

Skills

Construction administration

Planning & scheduling

Regulatory compliance

Documentation management

C Class Driver Licence

Job description

CSF Industries was established in 1979 in Cairns QLD, and today includes seven fully integrated divisions offering commercial construction, steel fabrication, roofing services, coatings and finishes, lifting and transport and logistics. CSF Industries holds a unique position in the construction and fabrication industry in Northern Australia in terms of size, experience and expertise.

About the role

The Projects Administrator is responsible for coordination, implementation, execution, control, and completion of specific tasks in conjunction with the Project Managers. Ensuring consistency with use of Company Procedures and Documentation.

Key responsibilities

• Liaise with clients, suppliers, and Project Managers to ensure all project documentation is completed in order and on time
• Generate Quality Assurance Documentation including MDRs, ITPs, Material Manifests and Drawing Management
• Manage document flow with principal contractor representatives including Construction programming, Erection Procedures, Safety Plans, and Site Induction requirements
• Liaise with sub-contractors and suppliers to engage project work requirements, request quotes and raise purchase orders and process claims and invoices
• Assist Project Managers with creating change orders, progress claims and tax invoices
• Attend Project Managers weekly meetings and record minutes as required
• Participate in the development of a safe and healthy workplace and comply with CSF Safety Policies and Safe Work Procedures

About you

• Demonstrated experience in a similar role within the building and construction environment
• Demonstrated competency in planning and organising work schedules and ability to deliver to timelines
• Knowledge of regulations, best practices and performance standards
• A working knowledge of project management and construction processes
• Current "C" Class Driver Licence
• Flexible and cooperative team attitude
• Self-motivated, reliable, trustworthy and honest
• Excellent organisation and time management skills
• High level of communication to both internal and external customers
• Ability to work autonomously and meet deadlines