Project Administrator

UGL; Melbourne; Híbrido; AUD 65.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work 1–2 days/week

16 weeks parental leave

Salary continuance insurance

Health insurance discount

Individual Development Plan

Wellness Program (AIA Vitality)

OneRewards Discount Program

Descripción de la vacante

UGL is seeking Expressions of Interest for Project Administrators to support bulk storage, fuels, refining and terminal infrastructure projects in Australia. You will engage with internal teams and vendors to manage procurement, documentation and schedules across multiple workstreams, helping keep assets progressing through design, procurement, construction and commissioning phases.

You will work within a highly experienced team, gaining exposure to a diverse portfolio of fuel terminals and

Formación

• Proven experience as a Project Administrator in bulk storage, fuels, refining or terminal infrastructure sectors
• Procurement/purchasing or supply chain coordination experience in a project environment
• Strong systems capability with SAP (or similar ERP), SharePoint and MS Office Suite
• Highly organised with excellent attention to detail and ability to manage competing priorities
• Experience supporting maintenance, engineering or project delivery teams in a high-volume environment
• Strong communication skills across multiple stakeholders and vendors
• Proactive with strong follow-up and coordination capabilities
• Ability to work effectively in a fast-paced, deadline-driven environment

Responsabilidades

• Provide end-to-end project administration support across multiple workstreams
• Coordinate procurement activities: raise requisitions, track orders, liaise with vendors and internal teams
• Coordinate documentation, reporting and project correspondence
• Maintain project records, procurement registers and systems (SAP, SharePoint, MS Office)
• Support project and delivery teams with scheduling, reporting and deliverables tracking
• Manage onboarding, timesheets, procurement coordination and logistics
• Ensure timely follow-up on actions, milestones and deadlines
• Assist with document control ensuring compliance with requirements
• Liaise with internal stakeholders, procurement teams and site teams to keep projects moving

Conocimientos

Project administration

Procurement coordination

Stakeholder engagement

Attention to detail

Multi-tasking

Proactive follow-up

Herramientas

SAP

SharePoint

MS Office

Descripción del empleo

UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water,defence, and telecommunications, in a fast-paced and ever-evolvingenvironment.

About the role

At UGL, we work on challenging and rewarding projects that help power Australia's energy future. We bring together diverseexpertiseto solve complex engineering challenges, foster innovation, and deliver sustainable outcomes for our customers.

As our Fuels & Energy East business continues to grow, we are inviting Expressions of InterestfromProject Administratorsinterestedin expanding their experience across the bulk storage, fuels, refiningand terminal infrastructure sectors. This is an opportunity to become part of a highly experienced team delivering solutions for some of Australia's most critical assets.

You will gain exposure to a diverse portfolio of fuel terminals, storage facilities, refining infrastructure, brownfield modifications, asset integrity programs, capitalprojectsand operational support activities.You'llwork alongside industry experts and develop valuable experience across the full asset lifecycle, from concept and design through to procurement,constructionand commissioning.

What we offer

• Enjoy a hybrid work arrangement working from home 1-2 days per week.
• Benefit from16 weeksof paid primary parental leave.
• Complimentary salary continuance insurance.
• DiscountedMedibank health insurance.
• Shape your career with an Individual Development Plan.
• Participate in our Wellness Program with AIA Vitality.
• Access ourOneRewardsDiscount Program.

KeyResponsibilities

• Provide end-to-end project administration support across multiple workstreams
• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams
• Coordinate documentation, reporting, and project correspondence
• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office)
• Support project and delivery teams with scheduling, reporting, and deliverables tracking
• Manage onboarding, timesheets, procurement coordination, and generallogistics
• Ensuretimelyfollow-up on key actions, procurement milestones, deadlines, and outstanding items
• Assistwith document control, ensuring compliance with project, procurement, and client requirements
• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently

About you

• Proven experience in a Project Administrator role withinbulk storage, fuels, refining and terminalinfrastructuresectors environmentsor similar
• Exposure to procurement,purchasing, or supply chain coordination within a project environment
• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite
• Highly organised with strong attention to detail and the ability to manage competing priorities
• Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment
• Strong communicationskills with the ability to engage across multiple stakeholders and vendors
• Proactive approach with strong follow-up and coordination capability
• Ability to work effectively in a fast-paced, deadline-driven environment

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, workstyles.

We are an Equal Opportunity Employer and strongly encourage applications fromwomen,people with disabilities, Aboriginal & Torres Strait Islander people,mature agedworkers and individuals from culturally diverse backgrounds.