Project Administrator

UGL Limited; Sydney; Híbrido; AUD 65.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work arrangement

16 weeks parental leave

Salary continuance insurance

Discounted Medibank health insurance

Individual Development Plan

Wellness Program with AIA Vitality

OneRewards Discount Program

Descripción de la vacante

UGL Limited is seeking a Project Administrator to support end-to-end project administration across bulk storage, fuels, refining, and terminal infrastructure sectors in Australia. You will coordinate procurement activities, document control, and reporting while liaising with vendors and internal teams.

Hybrid work arrangement available with 1–2 days remote per week, plus development opportunities and a supportive environment within a dynamic energy projects portfolio.

Formación

• Proven experience in a Project Administrator role within bulk storage, fuels, refining and terminal infrastructure sectors environments or similar.
• Exposure to procurement, purchasing, or supply chain coordination within a project environment.
• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite.
• Highly organised with strong attention to detail and the ability to manage competing priorities.
• Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment.
• Strong communication skills with the ability to engage across multiple stakeholders and vendors.
• Proactive approach with strong follow-up and coordination capability.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Responsabilidades

• Provide end-to-end project administration support across multiple workstreams.
• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams.
• Coordinate documentation, reporting, and project correspondence.
• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office).
• Support project and delivery teams with scheduling, reporting, and deliverables tracking.
• Manage onboarding, timesheets, procurement coordination, and general logistics.
• Ensure timely follow-up on key actions, procurement milestones, deadlines, and outstanding items.
• Assist with document control, ensuring compliance with project, procurement, and client requirements.
• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently.

Conocimientos

Project administration

Procurement coordination

Stakeholder communication

MS Office

Herramientas

SAP

SharePoint

MS Office Suite

Descripción del empleo

About the role

UGL UGL provides engineering, construction, and maintenance services across industries including oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment. About the role At UGL, we work on challenging and rewarding projects that help power Australia's energy future. We bring together diverse expertise to solve complex engineering challenges, foster innovation, and deliver sustainable outcomes for our customers. As our Fuels & Energy East business continues to grow, we are inviting Expressions of Interest from Project Administrators interested in expanding their experience across the bulk storage, fuels, refining and terminal infrastructure sectors. This is an opportunity to become part of a highly experienced team delivering solutions for some of Australia's most critical assets. You will gain exposure to a diverse portfolio of fuel terminals, storage facilities, refining infrastructure, brownfield modifications, asset integrity programs, capital projects and operational support activities. You'll work alongside industry experts and develop valuable experience across the full asset lifecycle, from concept and design through to procurement, construction and commissioning.

What we offer

• Enjoy a hybrid work arrangement working from home 1-2 days per week.


• Benefit from 16 weeks of paid primary parental leave.


• Complimentary salary continuance insurance.


• Discounted Medibank health insurance.


• Shape your career with an Individual Development Plan.


• Participate in our Wellness Program with AIA Vitality.


• Access our OneRewards Discount Program.

Key Responsibilities

• Provide end-to-end project administration support across multiple workstreams


• Coordinate project procurement activities, including raising purchase requisitions, tracking orders, and liaising with vendors and internal procurement teams


• Coordinate documentation, reporting, and project correspondence


• Maintain project records, procurement registers, and systems (SAP, SharePoint, MS Office)


• Support project and delivery teams with scheduling, reporting, and deliverables tracking


• Manage onboarding, timesheets, procurement coordination, and general logistics


• Ensure timely follow-up on key actions, procurement milestones, deadlines, and outstanding items


• Assist with document control, ensuring compliance with project, procurement, and client requirements


• Liaise with internal stakeholders, procurement teams, and site teams to keep projects moving efficiently

About you

• Proven experience in a Project Administrator role within bulk storage, fuels, refining and terminal infrastructure sectors environments or similar


• Exposure to procurement, purchasing, or supply chain coordination within a project environment


• Strong systems capability including SAP (or other ERP), SharePoint, and MS Office Suite


• Highly organised with strong attention to detail and the ability to manage competing priorities


• Experience supporting maintenance, engineering, or project delivery teams in a high-volume environment


• Strong communication skills with the ability to engage across multiple stakeholders and vendors


• Proactive approach with strong follow-up and coordination capability


• Ability to work effectively in a fast-paced, deadline-driven environment

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles. We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.