Project Administrator

CPB Contractors; Ararat; On-site; AUD 55,000 - 70,000; Full time

Job summary

CPB Contractors is Australia\'s leading contractor and part of the CIMIC Group, delivering major infrastructure projects across roads, rail, tunnelling and defence. We are looking for a Project Administrator to support day-to-day administration on a live site.

Reporting to the Project Director, you will coordinate inductions, maintain records, assist with reports and data, and help with meetings and audits.

Qualifications

• Previous experience in administrative roles within civil construction or related industry.
• Proficiency in Microsoft Office applications.
• Strong organisational and time-management skills to handle multiple deadlines.
• Excellent written and verbal communication and ability to build stakeholder relationships.
• Ability to work independently and prioritise multiple complex tasks.

Responsibilities

• Provide day-to-day administrative support to the project team, ensuring compliance systems and documentation are maintained accurately.
• Coordinate workforce inductions, onboarding documentation, licences, competencies and training records.
• Support the preparation of project reports, KPI tracking and data management across systems.
• Maintain project registers, records and documentation, including audits, training, certifications and compliance requirements.
• Coordinate meetings, training sessions and project events, including scheduling, logistics and record keeping.
• Assist with site audits, inspections and compliance activities, working closely with project and operational teams.

Skills

Organisational skills

Time management

Communication

Tools

Microsoft Office

Job description

CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in delivery, across all key sectors of the construction industry, including roads and bridges, rail, tunnelling, defence, airports, buildings, and resources, providing you with career opportunities for years to come.

Your opportunity

• To provide all administration and documentation support to the project as required to ensure the smooth day-to-day running of the project and site.

Reporting to the Project Director, the Project Administrator will sit within the project team and be accountable for:

• Provide day-to-day administrative support to the project team, ensuring compliance systems and documentation are maintained accurately
• Coordinate workforce inductions, onboarding documentation, licences, competencies and training records
• Support the preparation of project reports, KPI tracking and data management across systems
• Maintain project registers, records and documentation, including audits, training, certifications and compliance requirements
• Coordinate meetings, training sessions and project events, including scheduling, logistics and record keeping
• Assist with site audits, inspections and compliance activities, working closely with project and operational teams

Our Minimum Requirements For This Role Are

• Previous experience in administrative roles within civil construction or a related industry
• Proficiency in Microsoft Office applications
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced project environment
• Excellent written and verbal communication skills, with the ability to maintain accurate records, prepare reports and build effective working relationships with a broad range of stakeholders
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.

Benefits

• A rewarding career where we support your development, training and promote from within.
• Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career.
• Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance.
• Flexible work arrangements and a culture that values diversity and innovation.

Please note: This role is being sourced through CPB Contractors directly and we will not accept applications via external recruitment agencies.