Project Administrator

Voith Hydro; Cooma; On-site; AUD 85,000 - 115,000; Full time

Job summary

Voith Hydro is seeking a Project Administrator to support the People & Culture team on the Snowy 2.0 Project, based in Cooma, NSW. The role focuses on workforce administration, onboarding, mobilization, and employee lifecycle processes to ensure a positive experience for employees and contractors.

Based on a 5/2 roster, you will coordinate travel and accommodation, maintain records in SAP and SharePoint, and assist with administrative and reporting tasks across the project.

Qualifications

• Experience in administration, HR coordination, or project support.
• Experience with onboarding, employee records, reporting.
• Experience in construction/engineering/infrastructure projects desirable.
• Ability to work in fast-paced project environments.

Responsibilities

• Provide administrative support to People & Culture team and project personnel.
• Coordinate onboarding and mobilization, inductions, site access, travel and accommodation.
• Maintain employee records, timesheets, leave, and workforce reporting.
• Assist with contract administration, variations, extensions, and onboarding compliance.
• Coordinate travel and accommodation bookings for project personnel.
• Maintain records in SAP, Insite LMS, SharePoint and other systems.
• Prepare reports, statistics, minutes, and project communications.
• Be a key contact for employees and contractors on P&C and admin matters.
• Ensure compliance with policies, procedures, confidentiality, and laws.
• Provide general admin support to facilitate Snowy 2.0 Project operations.

Skills

Administrative support

HR coordination

Workforce administration

Project support

Documentation management

Tools

SAP

Insite LMS

SharePoint

Job description

The Project Site Administrator provides comprehensive administrative and workforce coordination support to the People & Culture (P&C) team for the Snowy 2.0 Project. Based in Cooma, this role is responsible for supporting workforce administration, onboarding and mobilization activities, employee lifecycle processes, travel and accommodation coordination, reporting, document management, and general administrative support. The position plays a key role in ensuring an efficient and positive employee experience for both employees and contractors across the project.

Key Responsibilities

• Provide administrative and coordination support to the People & Culture team, project leadership, and project personnel.
• Coordinate employee onboarding and mobilization activities, including pre-employment requirements, inductions, site access, travel, accommodation, and workforce readiness.
• Maintain employee records, employment documentation, timesheets, leave administration, and workforce reporting.
• Assist with contract administration, employee variations, extensions, and onboarding compliance activities.
• Coordinate travel and accommodation bookings for project personnel as required.
• Maintain accurate records and documentation within SAP, Insite LMS, SharePoint, and other project systems.
• Prepare reports, workforce statistics, presentations, meeting minutes, and project communications.
• Act as a key point of contact for employees and contractors regarding People & Culture and general administrative matters.
• Ensure compliance with company policies, project procedures, confidentiality requirements, and legislative obligations.
• Provide general administration support to facilitate the efficient operation of the Snowy 2.0 Project.

Qualifications and Experience

• Previous experience in an administration, HR coordination, workforce administration, or project support role.
• Experience supporting onboarding, employee records management, workforce coordination, and reporting activities.
• Experience within construction, engineering, infrastructure, mining, or industrial projects is desirable.
• Experience working in a fast-paced project environment is highly regarded.

Working Arrangement

• Based in Cooma, NSW.
• 5/2 roster, Monday to Friday.
• Attendance at project offices and other project locations as required.
• Occasional travel may be required to support project and workforce activities.

About the Project

Snowy 2.0 is the next generation of the iconic Snowy Mountains Hydroelectric Scheme and is one of Australia's largest renewable energy projects. Once complete, the project will provide 2,000 MW of dispatchable renewable energy generation and approximately 350,000 MWh of large-scale energy storage to the National Electricity Market.

Voith Hydro is seeking an experienced Project Administrator to provide People & Culture support to the Snowy 2.0 Project, ensuring the effective coordination of workforce administration and employee support activities across the project.