Project Administrator

McMahon Services; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Job summary

McMahon Services is seeking an organised and proactive Project Administrator to join our Darwin-based team. You will work closely with Project Managers, Engineers and site teams to coordinate project administration, maintain documentation and ensure information flows efficiently across the project.

This is an excellent opportunity for someone looking to build a long-term career in project administration within the construction industry, with relocation assistance available for the right

Qualifications

• Previous experience in a Project Administrator, Project Support or Construction Administration role.
• Experience working within the construction, engineering or infrastructure industry is highly regarded.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite.
• Experience using project management or document control systems is advantageous.
• Positive attitude with a willingness to learn and support the wider team.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Prepare, maintain and distribute project documentation and correspondence.
• Assist with procurement, purchase orders and subcontractor documentation.
• Maintain project registers, records and filing systems.
• Coordinate meetings, minutes and project reporting.
• Support document control and contract administration processes.
• Liaise with clients, suppliers and subcontractors.
• Assist with project forecasting, invoicing and general administration.
• Contribute to continuous improvement across project systems and processes.

Skills

Project Administration

Construction Industry Experience

Organisational Skills

Communication

Microsoft Office

Document Control

Tools

MS Office Suite

Job description

McMahon Services is one of Australia's largest privately owned construction, industrial and environmental services organisations, employing over 1,300 people across Australia.

Our Northern Territory team delivers commercial, industrial and infrastructure projects across the country. We don't just deliver projects—we invest in our people, providing genuine opportunities to grow, learn and build rewarding long-term careers.

About The Role

We're seeking an organised and proactive Project Administrator to join our team based in Darwin.

Working closely with Project Managers, Engineers and site teams, you'll play an important role in supporting the successful delivery of construction projects by coordinating project administration, maintaining documentation and ensuring information flows efficiently across the project team.

This is an excellent opportunity for someone looking to build a long-term career in project administration within the construction industry.

What You'll Do

• Provide day-to-day administrative support to Project Managers and project teams.
• Prepare, maintain and distribute project documentation and correspondence.
• Assist with procurement, purchase orders and subcontractor documentation.
• Maintain project registers, records and filing systems.
• Coordinate meetings, minutes and project reporting.
• Support document control and contract administration processes.
• Liaise with clients, suppliers and subcontractors.
• Assist with project forecasting, invoicing and general administration.
• Contribute to continuous improvement across project systems and processes.

What You'll Bring

• Previous experience in a Project Administrator, Project Support or Construction Administration role.
• Experience working within the construction, engineering or infrastructure industry is highly regarded.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to prioritise multiple tasks in a fast-paced environment.
• Proficiency in Microsoft Office Suite.
• Experience using project management or document control systems is advantageous.
• Positive attitude with a willingness to learn and support the wider team.

Why Join McMahon Services?

• Work on diverse and meaningful construction projects across the Northern Territory.
• Relocation assistance available for the right candidate.
• Genuine career progression within a growing national business.
• Access to our in-house MAC Learning Academy.
• Employee recognition, discounts and wellbeing initiatives.
• Supportive, collaborative and family-oriented team culture.
• Strong commitment to safety, innovation and continuous improvement.

No recruitment agencies please.

At McMahon Services, we embrace diversity and inclusion as fundamental values.

We believe that a diverse workforce fosters innovation, creativity and a deeper understanding of the communities we serve.

We are committed to creating an inclusive environment where all employees feel valued, respected and empowered to contribute their unique perspectives and talents.

We encourage applications from people of all backgrounds, identities and experiences.