Project Administrative Support - Pipeline & Project Coordination

Aluminium Specialties Group Pty Ltd.; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Alspec invites applications for a role in our Client Engagement & Strategy team, coordinating the project pipeline from opportunity through to completion. You'll work with developers, builders, architects, engineers and fabricators to ensure projects are tracked and progressing.

Based in Australia, this position offers a great environment and exposure to major construction projects across the country. A proactive, detail‑oriented approach and strong Excel skills are highly valued.

Qualifications

• Strong Excel and data management skills.
• Excellent attention to detail and communication.
• Ability to manage multiple priorities and deadlines.
• Experience in project administration or coordination.
• Construction or building industry experience is advantageous.

Responsibilities

• Track opportunities, quotes, milestones and project progress.
• Manage and maintain the project pipeline and key project information.
• Coordinate updates across internal teams.
• Follow up outstanding information, actions, approvals and opportunities.
• Support meetings, reporting, documentation and stakeholder communications. Identify issues early and take ownership of getting things moving.
• Provide coordination and administrative support to the Client Engagement & Strategy team.

Skills

Excel

Data management

Attention to detail

Communication

Organisational skills

Project administration

Job description

• Be part of our new and exciting Client Engagement and Strategy Team.
• Work for a Private Company which has looked after its employees for over 50 years.
• Great working environment and rewarding salary on offer

This is a great opportunity foryou to join an established, successful and respected industry leader.

About Us...

Australian owned and operated, Alspec is the market leader in the design and distribution of innovative aluminium systems to the architectural, residential, industrial and home-improvement markets.

Our continuous investment in research and development ensures the latest technologies and design principles are applied in our extensive range of aluminium systems and products. We are committed to providing world-class service and building successful partnerships with all our customers.

Alspec has 15 locations throughout Australia, with over 750 employees.

About the Role...

Working closely with our Client Relationship, Specification and Area Management
teams, you will coordinate Alspec’s project pipeline from opportunity through to
completion.

You’ll work with developers, builders, architects, engineers, fabricators and
internal teams, ensuring projects are accurately tracked, followed up and progressing.

This is an opportunity to join a growing and strategically important team, gain
exposure to major construction projects across Australia and work with some of the
industry’s leading developers, builders, architects, engineers and fabricators.

Your organisation and initiative will make a real difference.

Key responsibilities...

• Track opportunities, quotes, milestones and project progress.
• Manage and maintain the project pipeline and key project information.
• Coordinate updates across internal teams.
• Follow up outstanding information, actions, approvals and opportunities.
• Support meetings, reporting, documentation and stakeholder communications.
  Identify issues early and take ownership of getting things moving.
• Provide coordination and administrative support to the Client Engagement &
  Strategy team.

About You...

Experience:

• Strong Excel and data management skills.
  Excellent attention to detail.
  Strong communication and organisational skills.
  The ability to manage multiple priorities and deadlines.
  A proactive, solutions-focused approach.
  Experience in project administration, coordination, sales administration or a similar role.
  Construction or building industry experience is advantageous.

We are looking for someone who...

• Takes ownership.
• Follows through.
• Finds solutions.
• Keeps people informed.
• Gets things done.

You may be required to undergo a pre-employment medical including drug and alcohol testing and must have contactable work references.