Project Administor

Heritage Glass Products; City of Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Heritage Glass Products in Airport West, VIC is seeking a Project Administrator to join our team. This full-time role provides administrative and coordination support to our project management operations, ensuring smooth delivery of construction projects.

You will liaise with clients, contractors and internal teams, manage schedules, documentation, and budgeting, while upholding safety and quality standards to keep projects on track.

Qualifications

• 2-3 years of experience in project administration within construction.
• Proficiency with Microsoft Office suite and project management software.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Solid understanding of construction terminology and project management principles.
• Able to work independently and in a team.
• Diploma in Construction Management or Project Management Certificate advantageous.
• Knowledge of WHS principles and compliance desirable.

Responsibilities

• Coordinate project schedules, timelines and milestones to ensure on-time delivery and budget adherence.
• Prepare and maintain comprehensive project documentation, including contracts, drawings, specifications and correspondence.
• Liaise with clients, contractors, suppliers and internal teams to facilitate effective communication and coordination.
• Monitor project progress and assist in identifying and resolving potential issues or delays.
• Manage project budgets, purchase orders and invoicing according to company procedures.
• Prepare regular project reports and status updates for senior management and stakeholders.
• Maintain accurate project records and filing systems, both digital and physical.
• Assist with site visits, site meetings and project inspections as required.
• Support the project management team with administrative duties including scheduling, correspondence and data entry.
• Ensure compliance with relevant construction standards, safety requirements and company policies.

Job description

Heritage Glass Products - Airport West VIC

Heritage Glass Products is seeking a Project Administrator to join our dynamic team. This is a full-time position based in Airport West, VIC 3042. As Project Administrator, you will provide essential administrative and coordinative support to our project management operations, ensuring smooth project delivery and maintaining strong organisational standards. This role is critical to the success of our construction projects, as you will be the backbone of our project coordination efforts, liaising between teams, clients, and stakeholders to keep projects on track and within scope.

Key responsibilities

Coordinate project schedules, timelines and milestones to ensure projects are delivered on time and within budget

Prepare and maintain comprehensive project documentation, including contracts, drawings, specifications and correspondence

Liaise with clients, contractors, suppliers and internal teams to facilitate effective communication and project coordination

Monitor project progress and assist in identifying and resolving potential issues or delays

Manage project budgets, purchase orders and invoicing in accordance with company procedures

Prepare regular project reports and status updates for senior management and stakeholders

Maintain accurate project records and filing systems, both digital and physical

Assist with site visits, site meetings and project inspections as required

Support the project management team with administrative duties including scheduling, correspondence and data entry

Ensure compliance with relevant construction standards, safety requirements and company policies

What we're looking for

A minimum of 2-3 years' experience in project administration or a similar administrative role within the construction industry

Strong proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management software

Excellent organisational and time management skills with the ability to juggle multiple projects simultaneously

Exceptional communication and interpersonal skills, with the ability to liaise effectively with diverse stakeholders

Meticulous attention to detail and accuracy in documentation and record-keeping

A solid understanding of construction terminology, processes and project management principles

Proven ability to work independently and as part of a collaborative team environment

Problem-solving capabilities and adaptability in a fast-paced industry

Relevant qualifications such as a Diploma in Construction Management, Project Management Certificate or equivalent would be advantageous

Knowledge of Work Health and Safety (WHS) principles and compliance is desirable

What we offer

Heritage Glass Products is committed to providing a supportive and rewarding work environment. We offer competitive salary packages, professional development opportunities, and access to ongoing training to help you grow your career in project management and construction. We foster a collaborative team culture where your contributions are valued and recognised. Our workplace prioritises work-life balance and we are flexible in accommodating individual needs. We also provide a safe and inclusive workplace where all employees are respected and supported.

About us

Heritage Glass Products is an established and respected player in the construction industry, specialising in glazed facade solutions and products. We pride ourselves on delivering high-quality projects on time and on budget, whilst maintaining the highest standards of professionalism and safety. Our team is composed of skilled and dedicated professionals who are passionate about excellence. We are committed to innovation, sustainability and continuous improvement in all that we do. We value integrity, reliability and customer satisfaction as core pillars of our business, and we seek team members who share these values.