Program Support & Admin Specialist

aurecongroup; Townsville City; On-site; AUD 45,000 - 65,000; Full time

Job summary

Aurecon is seeking a Project Admin Support Officer / Office Administrator for our Townsville office. You will support project and program delivery by maintaining effective administrative processes and ensuring the project teams can continue delivering industry-leading outcomes for our clients.

This role predominantly works in the office and involves coordinating meetings, managing project documentation, and assisting project managers and support teams to keep operations well-organised and

Qualifications

• Demonstrated experience in an administration, office support, coordination or project support role.
• Strong organisational skills and the ability to manage competing priorities while maintaining attention to detail.
• Confidence working with systems, documentation and administrative processes.
• Excellent communication and interpersonal skills, with the ability to build productive working relationships across teams.
• A proactive and collaborative approach, with a willingness to learn new tools, systems and ways of working.
• The ability to obtain and maintain a Defence security clearance. Australian Citizenship is required.
• Approximately 3-5 years of administration or coordination experience is desirable.

Responsibilities

• Support project and program and the wider teams by coordinating and completing a range of administrative and operational activities.
• Process workflows using Aurecon and client systems, ensuring compliance with requirements and procedures.
• Upload, manage and maintain project documentation, ensuring accuracy, security, and compliance with required processes.
• Assist project managers with initiating requests, coordinating information and contributing to delivering project outcomes to a high standard and service.
• Prepare, review and format project documentation, meeting minutes and reports to support effective project delivery.
• Coordinate meetings and events on behalf of senior team members for various internal and external attendees.
• Collaborate with geographically dispersed team members to provide responsive support across a portfolio of Defence projects.
• Assist with the smooth day-to-day operations of the Townsville office, coordinating general administration and workplace requirements to ensure a well-organised environment for the local team.

Skills

Administration

Office support

Coordination

Project support

Organisational skills

Communication

Defence clearance

Australian Citizenship

3-5 years experience

Job description

Aurecon is seeking a Project Admin Support Officer / Office Administrator for our Townsville office. You will support project and program delivery by maintaining effective administrative processes and ensuring the project teams can continue delivering industry-leading outcomes for our clients.

This role predominantly works in the office and involves coordinating meetings, managing project documentation, and assisting project managers and support teams to keep operations well-organised and